Event Logistics Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Facilitate logistical and operational coordination for various Marketing and GTM initiatives.

• Manage logistics for events, trade shows, partner activities, and roadshows, including registration, materials, signage, equipment, shipments, deliveries, and returns.

• Oversee Marketing and GTM travel arrangements, which encompass hotel and destination research, flights, accommodations, ground transportation, room blocks, and group travel.

• Keep travelers updated and address any changes in plans.

• Collaborate with hotels, venues, suppliers, shipping providers, and warehouses.

• Assist in monitoring inventory of promotional and reusable event materials.

• Support invoice management, expense tracking, documentation, and project closure.

• Adhere to established procurement and approval protocols.

• Follow up on tasks, deadlines, and outstanding requirements, identify risks early, and keep stakeholders informed.

• Create checklists, templates, and processes, and identify potential for automation and AI.

• Work closely with the Events team and Marketing partners.

• Occasional travel may be necessary depending on the scale or complexity of an initiative.

⛳️ Requirements

• 2-4 years of experience in project coordination, event coordination, marketing operations, travel coordination, hospitality, or a related field.

• Proven experience in supporting multiple projects, timelines, and stakeholders simultaneously.

• Exceptional organizational skills, attention to detail, and follow-through capabilities, with the ability to maintain progress without constant supervision.

• Excellent proficiency in English, both spoken and written, is essential.

• Fluency in French is a significant advantage.

• Experience in coordinating with vendors, suppliers, hotels, or other external partners.

• Strong written and verbal communication abilities.

• Capability to prioritize and resolve logistical issues when plans change.

• Comfort with learning project management, event, and travel tools.

• Interest in discovering simpler, more efficient ways to work.

• Experience in supporting conferences, trade shows, roadshows, or partner events, including corporate or group travel (a plus).

• Familiarity with Asana or similar project management platforms, or travel and event management tools (a plus).

• Coordination experience in shipping, inventory, promotional materials, or event assets (a plus).

• Background in B2B technology, SaaS, or partner marketing (a plus).

🏝️ Benefits

• A dynamic work environment that adapts to your needs.

• Attractive office spaces for meetings and collaborative work (Sherbrooke and downtown Montréal).

• Access to state-of-the-art technology and tools.

• A results-driven culture that acknowledges talent, initiative, and innovative thinking.

• Supportive colleagues from diverse professional and cultural backgrounds.

• Opportunity to recommend quality talent from your network through our generous referral program.

• Flexible total compensation packages.

• Vacation time that aligns with your previous experience.

• Advanced paid hours to recharge (holidays and mobile days).

• Corporate discount program to help you save at local merchants.

• Significant opportunities for growth.

• Close proximity to your direct manager, fostering open and honest communication to support your development.

• Various initial and on-the-job training opportunities, along with tools to track your progress and assist in advancing your career.

• “Sherweblife” - a vibrant calendar of activities that enables us to connect virtually and in person throughout the year.