Document Control Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Develop and uphold document-control protocols, registers, naming and numbering conventions, metadata specifications, revision standards, retention policies, and access rights throughout the portfolio.

• Manage controlled flows of drawings, specifications, submittals, requests for information, transmittals, meeting records, contracts, correspondence, and other project documentation.

• Oversee daily document workflows within the project management information system, including routing, review statuses, approvals, distribution, audit trails, and reporting.

• Track document deliverables and review cycles, identify overdue or incomplete items, and facilitate timely resolutions.

• Maintain design-deliverable registers and ensure that current approved documents and issued-for-construction packages are accessible to authorized personnel.

• Create and uphold data-room standards for site diligence, customer evaluations, transactions, stage gates, and controlled information exchanges.

• Define and implement closeout and turnover requirements for as-built drawings, operations and maintenance manuals, warranties, permits, test records, commissioning documentation, and asset information.

• Maintain comprehensive records to support changes, commercial decisions, claims, disputes, audits, and regulatory or contractual obligations.

• Educate employees, consultants, contractors, and vendors on document-control protocols and system usage; conduct quality reviews and address compliance matters.

• Collaborate with Program Management, Design, Construction, Commercial Operations, Legal, Technology, and Operations to enhance workflows, system adoption, and information integrity.

• Coordinate and develop document-control staff or external resources, setting service levels, priorities, and accountability.

• Perform additional responsibilities as assigned.

⛳️ Requirements

• A Bachelor's degree in business, construction management, engineering, information management, or a related field, or an equivalent combination of education and relevant experience.

• Seven or more years of progressive experience in document control, records management, or project information management supporting large-scale capital construction programs.

• Proven experience in establishing document-control standards and governing design and construction records across multiple projects or with external delivery partners.

• Practical experience with a construction document management or PMIS platform such as Oracle Primavera Cloud, Unifier, Aconex, Autodesk Construction Cloud, Procore, or a similar system.

• Strong knowledge of document lifecycles, revision control, transmittals, review workflows, audit trails, retention, and construction closeout procedures.

• Exceptional attention to detail, organization, and follow-through, with the ability to enforce standards and resolve discrepancies or incomplete records.

• Excellent written and verbal communication skills, along with the ability to train and support users across both internal and external organizations.

• Willingness to travel to project sites and partner locations as necessary.

• Experience in supporting data center, power, utility, industrial, or other mission-critical design and construction programs.

• Familiarity with Oracle Primavera Cloud or Unifier and the transition of document-control processes from implementation partners to internal management.

• Experience in managing commissioning, turnover, and closeout records for operational facilities.

• Certification in document control, records management, information management, or project management is preferred.

🏝️ Benefits

• Equal employment opportunities and anti-discrimination protections.

• Opportunity to travel to project sites and partner locations as needed.