Digital Project Coordinator

This is a fully remote position, open to applicants in Canada.

📋 Description

• Assist with proposals, sales materials, demonstrations, and walkthroughs for potential clients.

• Maintain sales pipeline data, dashboards, open opportunities, meeting notes, and action items.

• Initiate new projects, workspaces, dashboards, communication channels, project plans, agendas, and check-in meetings.

• Document notes during internal and client meetings, distribute action items, draft status updates, and track decisions.

• Monitor tasks, budgets, resources, dependencies, staffing, and resourcing information.

• Collaborate with internal BTS teams and translation/localization partners.

• Update project financials and portfolio data, monitor scope changes, and prepare details for change requests.

• Identify risks and issues, adhere to version-control and file-management procedures, and assist with quality checks and testing.

• Organize lessons-learned sessions, finalize and archive project files, and coordinate client surveys and case studies.

• Facilitate team meetings and events, support other teams, take ownership of parts of project processes, and enhance team workflows.

⛳️ Requirements

• 0 to 2 years of experience in coordination, administration, or project support within a learning, digital, or client-service environment; internships and co-op placements are considered.

• Recent graduates are encouraged to apply.

• A Bachelor’s degree or equivalent experience is preferred.

• Must be based in Canada.

• Exhibits a natural curiosity about AI and a willingness to experiment with AI tools.

• Interest in leveraging AI and automation to enhance work processes.

• Strong organizational and time management abilities.

• Capable of managing multiple tasks and meeting deadlines.

• High attention to detail.

• Comfortable learning and utilizing digital tools.

• Clear written and verbal communication skills.

• Willing to ask questions and raise issues promptly.

• Possess a collaborative mindset and the ability to work with teams globally.

• Comfortable with ambiguity and adapting to changing processes.

• Able to work remotely and manage one’s own schedule.

🏝️ Benefits

• Fully remote work with no requirement for office attendance.

• Permanent full-time employment.

• Opportunities for professional learning and exposure to learning design, project management, and AI automation.

• Chance to work with Fortune 500 clients and global teams.