Development Services Coordinator

This is a fully remote position, open to applicants in Texas.

📋 Description

• Deliver administrative, project management, contract, client, and operational support throughout the Development Services Division.

• Initiate, organize, maintain, and finalize projects within project and document management systems.

• Oversee project records, schedules, milestones, deliverables, budgets, and client timelines.

• Manage project intake, assignments, staff schedules, meetings, and client communications.

• Create project tracking reports, status summaries, action-item logs, agendas, and meeting minutes.

• Track schedules, deadlines, incomplete assignments, deliverables, development applications, reviews, hearings, inspections, and compliance milestones.

• Act as a primary contact for routine client communications, scheduling, status inquiries, and administrative questions.

• Coordinate with municipal clients, private developers, consultants, technical teams, and division leadership.

• Maintain contract records and monitor milestones, renewals, proposals, budgets, billing milestones, and revenue-related activities.

• Assist with proposals, qualifications packages, fee schedules, scopes, staffing plans, invoice documentation, billing reconciliation, and operational reporting.

• Organize technical documents, review cycles, resubmittals, comments, approvals, public notices, hearing procedures, and project closeout.

• Facilitate transitions to Commercial and Residential Building teams for plan review, permitting, and inspection services.

• Ensure standardized procedures, folder structures, templates, tracking systems, dashboards, and operational tools including SharePoint and Microsoft Teams are maintained.

• Identify workflow inefficiencies and promote process improvements, operational planning, reporting, scheduling, and special projects.

• Assist in business development through client databases, capability statements, marketing materials, events, proposals, and prospect tracking.

⛳️ Requirements

• Associate or bachelor's degree in Business Administration, Management, Communications, Project Management, Organizational Leadership, or a related field.

• Equivalent combinations of relevant education, training, and professional experience may be accepted.

• A minimum of three (3) years of progressively responsible experience in project coordination, administrative support, business operations, client relations, team coordination, or organizational management.

• A valid Texas Class “C” license is required upon hiring.

• Familiarity with administrative and project coordination practices in professional services, municipal government, engineering, planning, construction, or related environments.

• Capability to handle multiple projects, competing priorities, and overlapping deadlines.

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, Teams, and PowerPoint.

• Working knowledge of SharePoint, electronic records management, and project tracking systems.

• Ability to create and maintain spreadsheets, project dashboards, status reports, and document control systems.

• Excellent written and verbal communication skills.

• Understanding of basic contract administration, proposal coordination, and project billing procedures.

• Strong attention to detail and accuracy.

• Capability to work independently in a remote setting while supporting a geographically distributed team.

• Ability to manage confidential business, contractual, financial, and client information appropriately.

• Flexibility to adapt to new systems, procedures, and evolving operational priorities.

🏝️ Benefits

• Competitive salary and benefits package.

• Commitment to equal opportunity employment.

• Opportunity for remote work.

• Disability assistance with Careers Page searching and application completion.