Deputy Chief of Staff

This is a fully remote position, open to applicants in Texas.

📋 Description

• Assist the Chief of Staff with operational execution, program management, strategic planning, and financial oversight.

• Support the Chief of Staff office in operational execution and program management.

• Develop tools and reference materials for both internal and external meetings and commitments.

• Aid in resource allocation, staffing decisions, and problem-solving efforts.

• Coordinate intricate multi-program initiatives.

• Act as a strategic thought partner to the Chief of Staff on strategy and portfolio development.

• Organize and facilitate ongoing internal proposal coordination meetings.

• Create agendas and document next steps to communicate with stakeholders.

• Establish impact-focused portfolio goals and strategies to enhance portfolio fundability.

• Collaborate with SVPs and teams to develop concept papers, proposals, and other materials.

• Oversee the Chief of Staff office finances and manage the annual portfolio/department budget process.

• Serve as a liaison with Program leadership and Sponsored Programs/Accounting regarding project budget development and monitoring.

• Function as the Chief of Staff's delegate in Bill.com, Fyle, and Vena.

• Foster strategic intra-organizational partnerships and collaboration.

• Coordinate the Program Leads meetings.

• Monitor Chief of Staff team issues until resolution.

• Organize and support strategic initiatives.

• Evaluate inquiries for the Chief of Staff office and determine appropriate action steps.

• Provide content expertise to projects and ensure alignment with best practices.

• Support the Meadows Institute's policy activities.

• Liaise with staff on cross-organizational project initiatives.

• Perform other duties as assigned.

⛳️ Requirements

• Bachelor's degree in psychology, sociology, social work, public policy, or a related field.

• 5 to 10 years of relevant professional experience in a similar role.

• Exceptional written and verbal communication abilities.

• Capacity to work both independently and collaboratively with colleagues.

• Ability to navigate geographic and other potential communication barriers.

• Strong organizational skills with the ability to manage multiple tasks and projects simultaneously while adhering to deadlines.

• Capability to think strategically, critically, and respond analytically.

• Adaptability in addressing new issues, topics, and methods.

• Preferred work location is Texas.

• Must provide proof of eligibility to work in the United States.

• Some responsibilities may necessitate access to reliable personal transportation.

🏝️ Benefits

• Fully remote work arrangement.

• Statewide travel up to 10% may be required.

• Relocation assistance not available.

• Equal employment opportunities and nondiscrimination protections.