Chief of Staff Assistant – COO Office

This is a fully remote position, open to applicants in Germany.

📋 Description

• Assist in the organizational management of the Council of Experts, Board of Trustees, and various committees.

• Plan and coordinate meetings and events.

• Manage schedules, distribute invitations, and oversee registrations.

• Prepare materials for meetings.

• Monitor open items, responsibilities, and deadlines in collaboration with the Chief of Staff.

• Facilitate communication and information sharing among committees, the Federal Executive Board, and specialized departments.

• Systematically document and archive meeting outcomes and materials using Microsoft 365.

• Suggest improvements for more streamlined and efficient processes.

• Collaborate closely with the Chief of Staff in the COO Office.

⛳️ Requirements

• A passion for organizing, communicating, and working in a structured fashion.

• Ideally, prior experience in assistance, office administration, project coordination, event management, or involvement with associations.

• Proficient in using digital applications.

• Familiarity with Microsoft 365 (Teams, Outlook, Planner, SharePoint) is a plus.

• A careful and independent working style with reliability and discretion.

• Excellent written and spoken German skills.

• Availability to provide approximately 4–6 hours of support weekly on a regular basis.

• Volunteer position; unpaid and not considered an employment relationship.

🏝️ Benefits

• 1 day of annual leave.

• Fully remote work environment, utilizing Microsoft 365.

• Flexible scheduling options.

• Comprehensive onboarding process.

• Direct point of contact: the Chief of Staff.

• Certificate of qualification for volunteering and service confirmation.

• Access to corporate benefits.

• Opportunity to connect with a growing network across business, politics, academia, and nonprofit sectors.

• Chances to engage with entrepreneurs, executives, and experts.

• Access to the expertise of associated organizations and partners.

• Opportunity to gradually assume greater responsibilities.