Cross-Border Mobility Operations Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and manage the complete tax payment, reconciliation, and employee reimbursement procedures for an international workforce, primarily focused on the United States and Canada.

• Handle invoicing, billing, and HRMS workflow for the international workforce.

• Ensure adherence to tax regulations, maintain accurate financial tracking, and collaborate with both internal and external partners.

• Assist in the insourcing of selected outsourced functions into Siemens Healthineers, which includes knowledge transfer and implementation.

• Coordinate mobility tax payments, refunds, employee reimbursements, collections, and reconciliations for both U.S. and Canadian operations.

• Review and facilitate the resolution of tax notices, including necessary follow-up and payment activities.

• Support tax equalization and adequacy processes while maintaining accurate tracking and documentation for each case.

• Collaborate with Payroll, Accounting, Finance, HR Operations, external tax providers, and other stakeholders to resolve cross-border mobility cases.

• Process and reconcile invoices related to mobility and ensure timely billing and payments.

• Engage in knowledge transfer and process transitions, documenting workflows and establishing tracking and controls.

• Identify potential improvements and streamline processes as the mobility operations model develops.

⛳️ Requirements

• Experience in global mobility, expatriate tax, international employee taxation, international assignment operations, or a closely related field.

• Comprehensive understanding of mobility concepts, including tax equalization, international assignments, business travelers, tax payments/refunds, and employee settlements.

• Practical experience with operational processes involving payments, reconciliations, tax notices, employee transactions, or similar financially sensitive activities.

• Proven ability to partner across functions such as Payroll, Accounting, Finance, HR Operations, Global Mobility, and/or with external tax providers.

• Exceptional attention to detail, organizational skills, and the capacity to manage multiple cases and deadlines effectively.

• Capability to thrive in a dynamic environment and contribute to the development, documentation, and enhancement of processes.

• Proficient in Excel and comfortable working with case-management, workflow, or external provider platforms.

• Experience in supporting internationally mobile employees in the U.S. and/or Canada.

• Background in a global mobility tax provider, professional services firm, corporate mobility team, or shared-services environment.

• Familiarity with the IRS, CRA, ServiceNow, tax-provider platforms, or Power BI.

• Experience aiding in knowledge transfer, process transition, or insourcing initiatives.

• A successful candidate must be able to work with controlled technology in compliance with U.S. export control laws.

🏝️ Benefits

• Medical insurance

• Dental insurance

• Vision insurance

• 401(k) retirement plan

• Life insurance

• Long-term and short-term disability insurance

• Paid parking/public transportation

• Paid time off

• Paid sick and safe time