Creative Production Manager

This is a fully remote position, open to applicants in United States.

📋 Description

• Take charge of the complete creative production process across several simultaneous programs.

• Create and manage Graphics Grids connected to workbacks, serving as the authoritative source for status updates, specifications, files, proofs, and approvals.

• Develop and maintain Visual Identity Asset Libraries for each client.

• Organize shared drives and Released Files according to established naming conventions and storage practices.

• Establish creative deadlines and approval cycles in collaboration with the Executive Producer and Production team.

• Keep creative timelines updated in the master production schedule.

• Conduct approval rounds through documented sign-offs, logging approvers and dates.

• Co-facilitate weekly creative review sessions with the Art Director.

• Collect vendor templates, dielines, and specifications.

• Collaborate with the Art Director to prepare build kits and present production routes detailing materials, scale, pricing, and lead time.

• Ensure files are print-ready and have undergone internal review prior to reaching clients or vendors.

• Record revision rounds against print deadlines and coordinate the final release with Production leads.

• Oversee vendor communication for print, signage, fabrication, and promotional items from quotation to delivery.

• Work alongside the in-house gifting and merchandise team on attendee gifts, executive kits, and event swag.

• Monitor creative production costs against the budget and communicate scope changes to the Account Manager.

• Provide support for onsite graphics and signage installation checks and urgent print and swag requirements.

• Source, evaluate, and schedule freelance creative professionals.

• Maintain a list of vetted freelance partners.

• Define the scope, deliverables, hours, rates, and deadlines for contractors; coordinate agreements and NDAs.

• Onboard contractors and track their working hours and expenditures.

• Serve as the first point of creative escalation with client design teams.

• Communicate risks, dependencies, and required decisions among Creative, Production, and Growth teams.

• Standardize and enhance Grids, workbacks, intake, and QC checklists.

• Stay updated on print, signage, fabrication, materials, and production technologies.

⛳️ Requirements

• 4-7+ years of experience in creative production, print production, or creative traffic management within an agency, experiential, or branding environment.

• Experience in experiential or event settings is highly preferred.

• Extensive knowledge of print production and prepress, including CMYK, bleed, trim, dielines, outlined type, proofing, and color management.

• Proficiency in Adobe Creative Cloud and Acrobat to assess vendor readiness effectively.

• Experience managing print, signage, large-format, fabrication, and promotional item vendors from quotation to delivery.

• Proven track record of tracking costs against budgets and managing scope alterations.

• Experience in developing and overseeing creative timelines and written approval workflows across multiple concurrent programs.

• Experience in sourcing, defining, and managing freelance creative talent.

• Highly organized with a systematic approach and strong problem-solving capabilities.

• Clear and confident communicator, capable of engaging with clients.

• Proficient in Google Suite, Microsoft PowerPoint, Microsoft Word, Acrobat, Slack, and Productive.

• Ability to work flexible hours, including some nights and weekends.

• Willingness to travel 15% of the time for onsite graphics and signage installation checks.

• Capability to remain stationary for extended periods.

• Ability to lift or move boxes and equipment weighing up to 50 lbs. with assistance.

• Ability to position oneself under tables or stages and/or lower oneself to the floor.

• Passion for experiential marketing, events, and brand activations.

• Alignment with ADVOC8’s core values.

• Successful completion of applicable background checks.

🏝️ Benefits

• Fully remote position, allowing you to work from anywhere in the U.S.

• Onsite travel for installation checks and event assistance as required.

• Collaborative creative team providing direct access to leadership.

• Learning opportunities at the intersection of Creative and Production in experiential work.

• Chance to take ownership of creative production across ADVOC8 programs.

• Flexible working environment.

• Inclusive team culture.

• Equal employment opportunity.