Corporate Offsites and Travel Manager

This is a fully remote position, open to applicants in Spain.

📋 Description

• Facilitate regional internal meetings, executive dinners, and manage the global corporate travel program.

• Organize and implement recurring department offsite events for around 30–50 participants.

• Oversee curated corporate dining experiences.

• Manage the daily relationship with the third-party Travel Management Company (TMC).

• Create scalable "Meeting-in-a-Box" playbooks and self-service guidelines for internal offsites.

• Act as the primary contact for travel and booking for flagship and VIP external events.

• Supervise room block commitments, flight manifests, and VIP ground transportation arrangements.

• Coordinate detailed travel plans for executive leadership and distinguished guests.

• Handle comprehensive planning, venue selection, and logistics for regional department offsites.

• Manage vendor contracts, catering, room accommodations, and ground transportation.

• Monitor TMC service level agreements, adoption of online booking tools, traveler support responsiveness, and adherence to policies.

• Oversee updates to the corporate travel policy, travel safety/duty-of-care frameworks, and travel profile management.

• Collaborate with the Travel & Logistics Coordinator on group airfare, room block releases, and executive escalations.

• Track budget actuals, review TMC billing statements, and manage purchase orders.

• Collect post-event feedback and analyze travel data to enhance playbooks and corporate travel experiences.

• Directly manage, mentor, and supervise the Travel & Logistics Coordinator and additional event staff.

• Coordinate workloads across overlapping offsite schedules, conference travel rosters, and VIP travel requests.

• Establish performance goals, conduct evaluations, and promote professional growth.

⛳️ Requirements

• Over 7 years of experience in leading corporate meetings, regional offsites, and corporate travel management operations.

• At least 2 years of direct people management experience or proven ability to supervise, coordinate, and delegate tasks to direct reports, coordinators, or cross-functional team members.

• Demonstrated success in managing relationships with third-party Travel Management Companies (TMC), online booking tools, and group travel logistics.

• Experience in coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.

• Strong expertise in venue sourcing, negotiating hotel room blocks, catering coordination, and planning run-of-show for mid-sized gatherings.

• Experience in negotiating corporate rate agreements with hotel chains, boutique properties, and event suppliers.

• Outstanding organizational, communication, and project management abilities.

• Capability to manage multiple offsite timelines concurrently.

• Willingness to work in EU time zones.

🏝️ Benefits

• Full remote work flexibility.

• Opportunities for corporate offsites and travel experiences.

• Professional development within the travel and offsite operations team.