Corporate Offsites and Travel Manager

This is a fully remote position, open to applicants in Italy.

📋 Description

• Lead regional internal meetings, department offsites with approximately 30–50 attendees, executive dinners, and manage the global corporate travel program.

• Plan and implement recurring department offsites.

• Oversee curated corporate dinners and executive venues.

• Manage the daily relationship with the third-party Travel Management Company (TMC).

• Act as the travel and booking point of contact for flagship and VIP external events.

• Supervise room block commitments, flight manifests, and VIP ground transfers.

• Coordinate personalized travel arrangements for executive leadership and special guests.

• Take charge of venue sourcing and logistics for regional offsites.

• Create and maintain scalable “Meeting-in-a-Box” playbooks and self-service guidelines.

• Manage vendor contracts, catering, room blocks, and ground transportation.

• Monitor TMC service level agreements (SLAs), adoption of online booking tools, traveler support responsiveness, and policy compliance.

• Oversee updates to travel policies, travel safety/duty-of-care frameworks, and travel profile management.

• Track budget actuals, audit TMC billing feeds, and manage purchase orders.

• Collect post-event feedback and analyze travel data.

• Directly manage, mentor, and supervise the Travel & Logistics Coordinator and supporting event staff.

• Establish performance goals, conduct reviews, and promote professional growth.

⛳️ Requirements

• 7+ years of experience in leading corporate meetings, regional offsites, and managing corporate travel operations.

• 2+ years of direct people management or demonstrable experience in supervising, coordinating, and delegating tasks to direct reports, coordinators, or cross-functional team members.

• Proven experience managing relationships with third-party Travel Management Companies (TMC), online booking tools, and group travel logistics.

• Experience in coordinating travel manifests, hotel room blocks, and VIP concierge services for high-profile external events or large conferences.

• Strong background in venue sourcing, negotiating hotel room blocks, catering coordination, and planning run-of-show for mid-sized events.

• Experience in negotiating corporate rate agreements with hotel chains, boutique properties, and event vendors.

• Exceptional organizational, communication, and project management abilities.

• Capability to manage multiple offsite timelines simultaneously.

• Availability for EU timezones.

🏝️ Benefits

• 100% remote work.

• Opportunities for corporate offsites and travel.

• Professional development within the travel and offsite operations team.