Corporate Legal Assistant

This is a fully remote position, open to applicants in Bermuda.

📋 Description

• Provide administrative, organizational, and scheduling assistance throughout the contract lifecycle under the supervision of the In-House Counsel.

• Act as a liaison between Legal and departments such as Sales, Finance, and Operations.

• Conduct initial intake, logging, and thorough data entry of commercial agreements into internal contract management systems.

• Oversee and sustain the legal filing system and digital records.

• Review documents for proofreading, ensure consistency in formatting, and confirm that all data fields are complete and accurate.

• Monitor document statuses and facilitate contract execution, communication, and document exchanges among stakeholders, customers, and prospects.

• Keep the centralized folder and library of contract templates, forms, business terms, and standard operating procedures up to date.

• Support communication and document transfers with cross-functional teams throughout the contract process.

• Analyze and summarize key terms in finalized contracts and utilize the internal contract retention tool.

• Perform research on specific contract provisions as required.

• Maintain contract records within the company’s CRM and cloud storage systems.

• Assist with contract intake triage, risk assessment, and preliminary summary sheets for high-volume customer accounts.

• Provide updates and explain contract processes, templates, and modifications to cross-functional teams.

• Execute other reasonable tasks assigned by leadership to enhance business operations.

⛳️ Requirements

• Bachelor’s Degree in Business Administration, Legal Management, or a related field is necessary.

• A minimum of 1 year of experience in administration, operations, or project coordination within a fast-paced environment; legal or contract experience is a plus.

• Strong skills in calendaring, organization, and multitasking are essential.

• Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Gmail, Calendar, Drive, Sheets) is required.

• Excellent interpersonal, written, and verbal communication abilities.

• Capacity to collaborate effectively with all levels within the organization while demonstrating a team-oriented work ethic.

• Comfort in preparing and delivering presentations and guiding small groups through updates.

• Ability to manage shifting priorities and adapt to evolving demands in a fast-paced, dynamic setting.

• Strong ethics and a commitment to confidentiality are crucial.

• Must be available to work Eastern or Atlantic time zone hours.

• A reliable high-speed internet connection and a quiet, secure workspace are required.

• Occasionally flexible availability outside of regular hours, including evenings, weekends, or holidays as needed by the business.

🏝️ Benefits

• Remote work environment.

• Reasonable accommodations for known physical or mental limitations.

• Equal benefits and privileges of employment without disability discrimination.