Conveyancing Paralegal, NZ Exposure, Wanlo, Smokeball Exp

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Perform conflict checks and initiate new matters within the practice management system.

• Dispatch engagement letters and fee estimates to prospective clients.

• Complete AML/CFT verification processes, including identification, proof of address, and documentation of the source of funds.

• Draft legal documents based on verbal and written instructions, such as sale and purchase agreements, loan agreements, and company and trust minutes.

• Compose correspondence and client communications as instructed by partners and solicitors.

• Oversee commercial and residential conveyancing transactions from conditions to settlement.

• Provide advice on and monitor conditions such as finance, LIM, builder's reports, and due diligence.

• Negotiate changes to agreements as necessary.

• Gather instructions to verify satisfaction or waiver of conditions, including finance and insurance coverage.

• Communicate with internal staff and third parties regarding the status of conditions.

• Prepare settlement statements and request mortgage instructions from lenders.

• Organize the signing of loan and authority documents.

• Coordinate with lenders and the vendor's solicitor to finalize settlement arrangements.

• Conduct pre-settlement title searches and ensure funds are accessible in the trust account.

• Inform clients and agents about successful settlements.

• Issue reporting letters and final transaction documents to clients.

• Execute trust account reconciliations.

• Liaise with banks, insurance firms, Land Information New Zealand (LINZ), and local authorities on behalf of clients, partners, and solicitors.

• Prepare client invoices and statements.

• Maintain precise file notes and ensure timely follow-ups on outstanding issues.

• Close completed files following firm protocols.

• Complete company annual returns and resolutions.

• Conduct title searches and manage LINZ registrations.

• Perform any additional tasks assigned by the Partners as needed.

⛳️ Requirements

• At least 2 years of experience in a conveyancing or property law setting, ideally within New Zealand.

• Comprehensive understanding of the New Zealand conveyancing process, including LINZ dealings and e-dealing platforms.

• Familiarity with AML/CFT compliance procedures.

• Advanced proficiency in Microsoft Word and Outlook, and intermediate knowledge of Excel, alongside experience with legal practice management software.

• Exceptional attention to detail, capable of managing multiple files and deadlines concurrently.

• Outstanding written and verbal communication skills, coupled with a professional and approachable demeanor.

• Ability to accurately interpret instructions from partners, solicitors, and clients and act independently.

• A legal studies qualification or equivalent practical experience is preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on work-life balance.

• Comprehensive health, wellness, and retirement benefits.