Controller

This is a fully remote position, open to applicants in California.

📋 Description

• Supervise the general ledger, accounts payable, and accounts receivable operations.

• Direct the monthly and year-end closing processes, which include journal entries, account reconciliations, balance sheet analysis, and fixed asset schedules in accordance with GAAP.

• Generate monthly and annual financial statements and reports for senior management and the Board of Directors.

• Participate in Finance and Investment Committees and prepare necessary meeting documentation.

• Oversee payroll processing, ensuring adherence to state and local compliance requirements.

• Manage state and local tax registrations and stay updated on regulatory changes.

• Collaborate with Human Resources regarding wage offers for new hires and promotional increases.

• Lead the annual budgeting process and maintain long-term financial forecasts.

• Monitor actual performance against budget and conduct variance analyses.

• Create, document, and oversee internal controls and fiscal policies.

• Coordinate the annual audit and ensure compliance with GAAP, IRS regulations, and federal, state, and local laws.

• Handle cash flow management, banking relationships, and reconciliations of cash and investment accounts.

• Own the ERP chart of accounts and accounting setup; authorize changes to the general ledger system.

• Collaborate on technical administration and system integrations, and suggest process enhancements.

• Manage insurance policies, renewals, premium audits, and coverage assessments.

• Work with Human Resources on 401(k) administration, plan audits, and compliance matters.

• Recruit, train, develop, and assess accounting and payroll staff.

• Educate non-financial staff on financial systems and processes.

• Lead special projects and undertake other assigned tasks.

⛳️ Requirements

• Bachelor’s degree in accounting, finance, or a related discipline.

• Over 10 years of progressive accounting experience, preferably within a nonprofit environment.

• Experience in supervising a small team.

• In-depth understanding of GAAP and nonprofit accounting principles.

• Proficiency with accounting software and advanced skills in Google Workspace.

• Familiarity with a mid-market ERP or accounting system comparable to Sage 100, such as Sage Intacct, NetSuite, or Microsoft Dynamics; experience with QuickBooks alone is not sufficient.

• Knowledge of inventory management and cost accounting for cost of goods sold in a publishing or educational materials context.

• Experience with outsourced printing and fulfillment, capitalized content development costs, and deferred revenue.

• Practical knowledge of multi-state payroll tax and sales tax compliance.

• Familiarity with Paylocity or a similar payroll platform, like ADP or Paycor.

• Experience in managing cash and banking activities, including online banking, ACH payments, and wire transfers.

• Proven ability to prepare Form 990 and support nonprofit audits.

• Comfortable presenting financial data to a board or finance committee.

• Proficient in English.

• Valid driver’s license and proof of auto insurance required for work-related driving.

• Cover letter is mandatory.

🏝️ Benefits

• Medical insurance with partial premiums covered for employees and their dependents.

• High-Deductible Health Plan with a Health Savings Account and employer contributions to HSA.

• Dental and vision insurance coverage.

• Term life insurance and long-term disability insurance provided.

• Optional short-term disability coverage available.

• Plans for accident, critical illness, and hospital indemnity.

• Flexible Spending Account options.

• Generous sick leave policy.

• Personal leave for full-time employees.

• Volunteer leave after one year of service for full-time employees.

• Paid parental leave offered.

• Major holiday office closures and winter break from December 22 to January 4.

• 401(k) matching up to 4% after meeting eligibility criteria.

• Reimbursement for phone/internet expenses.

• Discounts and services for laser vision correction, hearing aids, EAP, teeth whitening, travel assistance, will preparation, legal document drafting, and identity theft awareness and prevention.