Contracts Analyst – Federal

This is a fully remote position, open to applicants in Virginia.

📋 Description

• Oversee the complete contract lifecycle from initiation through to closure, encompassing negotiation and execution.

• Assess, process, and monitor customer contracts, purchase orders, and vendor agreements within the company ERP system.

• Develop new contract vehicles and manage updates, including performance periods and contracting officer details.

• Collaborate with sales and purchasing departments to confirm contract terms, pricing, and compliance.

• Maintain orderly, precise, and audit-ready records and repositories of contracts.

• Supervise and manage software subscription renewals and hardware maintenance agreements.

• Act as a liaison among sales, legal, and finance teams regarding the status of contracts and deliverables.

• Report on contract metrics, which include renewals, revenue, and the volume of active contracts.

• Ensure timely submission of contract fee payments to the government.

• Coordinate OEM/vendor price lists and upload them into the CRM tool.

• Verify that quotes and orders adhere to contract terms and conditions.

• Oversee technology refreshes and compliance checks in Salesforce.

• Serve as the deputy contracts manager for ITES-SW2, DoW ESI Agreements, and GSA MAS.

• Manage tech refreshes, backup data flags, product catalog updates, order processing, CLIN lists, program management reviews, and sales enablement.

• Ensure public-facing contract websites remain accurate and current; conduct quarterly audits of government and distributor websites.

• Gather and maintain federal EULAs from OEMs/vendors.

• Keep the contract vehicle quote language and terms and conditions updated in Salesforce.

• Process, track, and manage CPARs.

• Coordinate collateral related to contract vehicles, including the CV Tracking Tool and line cards.

• Update and maintain the standard operating procedures for contracts.

• Assist Client Directors and Inside Sales Representatives with inquiries and issues regarding contracts.

• Review customer quote packages for accuracy and compliance with GWAC terms and required representations and certifications.

• Perform additional duties as assigned and adhere to company policies and standards.

⛳️ Requirements

• 0–2 years of experience in contract administration, sales operations, or IT procurement, ideally in a VAR or IT services setting.

• Bachelor's Degree in Business Administration, Legal Studies, Supply Chain, or a related discipline.

• Proficient in the Microsoft Office Suite.

• Intermediate to advanced skills in Excel, including pivot tables and VLOOKUPs.

• Experience with CRM systems like Salesforce is strongly preferred.

• Demonstrated accuracy in managing high-volume data and reviewing legal documents.

• Strong written and verbal communication abilities.

• Capability to prioritize tasks, meet tight deadlines, and manage multiple projects concurrently in a fast-paced environment.

🏝️ Benefits

• Work/life balance.

• Professional training resources.

• Opportunities for creative problem-solving and engagement with unique, complex projects.

• Volunteer Opportunities through “Optiv Chips In.”

• The necessary technology and flexibility to work efficiently from home (where applicable).