Contract Project Manager

This is a fully remote position, open to applicants in North America.

📋 Description

• Assist the Client Solutions team in enhancing the financial performance and success of the account portfolio.

• Oversee staffing and labor management on project timelines.

• Create pricing and scope documents while ensuring effective internal planning and delivery of project outputs.

• Collaborate with Group Directors, Managing Advisors, and various stakeholders.

• Direct the development, management, and delivery of defined deliverables.

• Evaluate resource allocation and profitability levels.

• Influence internal workflows and operational benchmarks.

• Supervise account performance, focusing on labor tracking, billing accuracy, risk management, and adherence to scope.

• Ensure that scopes, deliverables, and services align with business objectives.

• Conduct impact assessments for scope modifications and suggest subsequent actions.

• Manage client scopes of work, cost estimates, contracts, and billing requirements.

• Lead retrospectives, document insights gained, and enhance portfolio management processes.

• Balance primary responsibilities with additional client and internal initiatives.

• Offer peer support and handle overflow workloads.

• Monitor company capacity, personnel assignments, resource shortages, and upcoming workloads.

• Resolve resource conflicts and maximize utilization across accounts.

• Assist in resource allocation, tracking, and prioritization.

• Compare project or retainer actuals against SOW hours, deliverables, or project counts.

• Drive efforts to meet project goals and accurately estimate task and project durations and complexities.

• Ensure project tasks are completed within the defined scope, timeline, budget, and quality standards.

• Support comprehensive account workflows, time management, scope delivery, and risk prioritization.

• Anticipate potential issues and obstacles, devise contingency plans, and propose solutions.

• Maintain process documentation, operational guidelines, production calendars, timelines, and reports.

• Organize internal and client meetings while managing documentation, file structures, and naming conventions.

• Oversee team schedules, deadlines, reporting workflows, and client reporting calendars.

• Identify opportunities for procedural enhancements and collaborate with others to implement them.

• Cultivate client relationships and participate in client meetings.

• Evaluate performance against established goals.

• Collaborate with Group Directors and Client Services on SOWs and staffing strategies.

• Create and review project or retainer cost estimates and monitor actuals against the budget.

• Analyze burn reports, track contribution margins, and recommend necessary adjustments.

• Keep meticulous records of scope changes.

• Manage financial milestones and coordinate payment reconciliations with the finance team.

• Engage in monthly finance and billing reviews.

• Work collaboratively across teams, including global teams, to foster operational excellence.

• Support company collaboration efforts, archival processes, and financial tools and systems.

⛳️ Requirements

• 6-8 years of experience as a Project Manager, Senior Project Manager, or in a similar role within the advertising/marketing sector.

• PMP Certification (Project Management Professional) or active pursuit of certification is preferred.

• Proficient in Google Workspace.

• Familiarity with Deltek Workbook or other Deltek products is advantageous.

• Outstanding communication skills, both verbal and written.

• Highly organized, detail-oriented, and adaptable.

• Composed and focused under pressure; possesses assertive conflict-resolution and problem-solving abilities.

• Effective decision-maker, even when faced with tight deadlines.

• Exhibits confidence, professionalism, and diplomacy.

• Able to build strong relationships and earn the trust of peers.

• Positive, collaborative, and solution-focused.

• Open to embracing technological advancements and process changes.

• Forward-thinking and technologically savvy.

• Good listener, receptive to feedback, and proactive in addressing issues.

• Capable of leading, motivating, and inspiring with compassion and vision.

• Must be willing to work on a project basis as an Independent Contractor.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunity for professional development and growth.

• Flexible work arrangements and a supportive work environment.

• Collaborative company culture with a focus on innovation.