Contract Compliance Analyst

This is a fully remote position, open to applicants in United States.

📋 Description

• Conduct research and monitor labor compliance regulations at the federal, state, and local levels, including prevailing wage, certified payroll, apprenticeship, and public works obligations.

• Transform labor compliance requirements into clear documentation guidelines for project teams and contractors.

• Examine certified payroll reports for accuracy and consistency, covering contractor and subcontractor submissions, workweek coverage, worker classifications, wage and fringe details, hours, signatures, and necessary supporting documents.

• Document exceptions and coordinate necessary corrections.

• Maintain apprenticeship records and assist in evaluating apprentice utilization, registration, ratios, dispatch, good-faith effort documentation, and other project requirements.

• Prepare, review, and manage compliance checklist packages for subcontractors.

• Track essential forms, acknowledgments, registrations, licenses, and contract-specific records.

• Review labor compliance documentation related to pay applications, schedules of values, lien waivers, and subcontractor payment reporting.

• Identify documentation gaps that could affect payment approval or project closeout.

• Maintain issue logs, communicate deficiencies, follow up on outstanding items, and escalate unresolved or high-risk issues.

• Organize and maintain comprehensive electronic project files, including certified payroll, apprenticeship records, waivers, checklists, corrective actions, correspondence, and supporting documentation.

• Ensure consistent naming conventions, version control, and record retention.

• Maintain compliance trackers and reporting systems, validate quantitative data, and reconcile payroll, payment, and project records.

• Assist with monthly subcontractor payment audits and management reporting.

• Provide guidance and training on documentation requirements and compliance procedures to employees, contractors, and subcontractors.

• Suggest improvements to checklists, workflows, templates, and controls.

• Collaborate with construction operations, project management, accounting, procurement, and external partners.

• Offer administrative and analytical support for documents, databases, spreadsheets, and contract compliance tools.

⛳️ Requirements

• Bachelor's degree in business, legal studies, construction management, accounting, public administration, or a related field, or an equivalent combination of education and relevant experience.

• A minimum of three (3) years of experience in supporting construction contracts, public works compliance, certified payroll, labor compliance, contract administration, or related functions.

• Proven experience in reviewing detailed documentation, identifying discrepancies, maintaining issue logs, and coordinating timely resolutions with stakeholders.

• Knowledge of prevailing wage, certified payroll reporting, apprenticeship documentation, and subcontractor payment reporting for public works or clean energy construction projects.

• Experience with contract management, construction management, compliance reporting, document management, or payroll systems such as Procore, B2Gnow, Kahua, Egnyte, or similar platforms.

• Familiarity with specifications, RFIs, transmittals, submittal registers, schedules of values, lien waivers, and pay application processes.

• Experience in supporting large-scale upgrades, renovations, retrofits, or infrastructure projects in institutional, government, commercial, or industrial settings.

• Advanced proficiency in Microsoft Office, particularly Excel, Word, Outlook, and Teams.

• Strong analytical skills, attention to detail, and ability to identify incomplete or inconsistent records.

• Excellent written and verbal communication skills, with a tactful approach to contractor follow-ups and concise escalation summaries.

• Ability to interpret contract and regulatory requirements and translate them into practical review steps and documentation requests.

• Strong organizational skills, confidentiality, accountability, and follow-through across multiple projects and deadlines.

• Ability to cultivate productive relationships with project teams, vendors, subcontractors, agencies, and external partners.

• Commitment to continuous learning regarding labor standards, regulatory changes, and compliance best practices.

🏝️ Benefits

• Health insurance.

• Retirement plans.

• Paid time off.

• Performance incentives.

• Bonuses.

• Commissions.

• Equity.

• Comprehensive and competitive employee benefits.

• People-oriented insurance, investment, and incentive plans.