Contract Analyst – U.S. State Government Contracts

This is a fully remote position, open to applicants in Florida, +12 more locations.

📋 Description

• Oversee contract administrative tasks for VWR's State Government portfolio, which includes NASPO.

• Act as the primary relationship manager and point of contact for NASPO and other state contracting entities.

• Manage the entire lifecycle of state and cooperative contracts, encompassing addenda, renewals, extensions, amendments, and transitions.

• Take ownership of periodic sales reporting, as well as the calculation and remittance of administrative fees.

• Evaluate contract compliance issues, identify root causes, and develop and implement corrective action plans.

• Complete customer-specific reports, fulfill fee requirements, and track contract performance.

• Execute contract modifications and administrative actions, which include maintaining customer pricing files.

• Suggest, develop, audit, and implement tools, policies, and processes aimed at enhancing compliance and operational efficiency.

• Provide analytical support to Sales leadership and the Government Contracts Manager to foster growth, profitability, and performance.

• Set priorities and direction for the State Government contract program, focusing on growth opportunities, risk mitigation, and process standardization.

• Coordinate responses to solicitations, pricing submissions, and contract negotiations in collaboration with Bids/Quotes and Legal teams.

• Implement new agreements and ensure that contractual obligations are met for customers.

• Train and support internal partners on reporting, administrative fees, and contract obligations.

• Manage and assess assigned accounts based on departmental metrics.

• Communicate effectively with stakeholders and state government customers regarding requirements, reporting, pricing files, timelines, and administrative actions.

• Assist in audit readiness, ensure documentation accuracy, and maintain contract files.

• Serve as a subject matter expert on state contracting and undertake additional Government Contracts administration duties.

⛳️ Requirements

• A college degree or equivalent relevant experience is required.

• A minimum of 5+ years of relevant experience in contracts, government procurement, pricing, customer contract operations, reporting, or a related business support function.

• A background in state government procurement and contract administration is preferred.

• Familiarity with state procurement rules and cooperative purchasing programs is preferred.

• Knowledge of Federal Acquisition Regulations is a plus, though not mandatory.

• Strong capabilities in Excel are essential.

• Experience managing state or cooperative purchasing contract vehicles, such as NASPO ValuePoint or similar programs, is strongly preferred.

• Federal contract experience (e.g., GSA, DLA eCAT) is advantageous.

• Excellent communication and analytical abilities, with a strong focus on detail and accuracy.

• Capability to work independently with broad general guidance to achieve defined business objectives.

• Ability to manage a contract portfolio, establish and maintain relationships with government customers, and influence cross-functional partners.

• Proficient in analyzing data, preparing reports, maintaining pricing files, and converting findings into actionable recommendations.

• Ability to communicate with both internal partners and external customers, including state government contract administrators and procurement officials.

• Skilled in prioritizing tasks and managing highly time-sensitive deadlines.

• Understanding and adherence to internal policies, contract terms, customer requirements, and reporting obligations is crucial.

• Willingness to travel approximately 5% as required by business needs.

• Strong organizational skills with the ability to manage multiple priorities simultaneously.

• High levels of accountability, ownership, and follow-through are expected.

• A leadership presence that effectively represents VWR with state government customers and guides internal partners.

• Strong problem-solving abilities, including identifying root causes and supporting corrective actions.

• Ability to balance service, compliance, risk management, and business needs.

• Capability to work collaboratively across functions with Sales, Bids/Quotes, Pricing, Legal, Operations, Customer Service, and external customer contacts.

• Ability to identify process gaps and recommend practical improvements.

🏝️ Benefits

• Opportunities for learning experiences that support career growth and success.

• A diverse, equitable, and inclusive workplace culture.

• Equal employment opportunities and support for reasonable accommodations.