Construction Project Coordinator – Commercial Construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Assist in the software implementation process for Contractor Foreman.

• Set up project templates and workflows effectively.

• Coordinate the organization of both new and existing construction projects.

• Ensure project information and statuses are accurate and up to date.

• Maintain comprehensive project documentation, including files, schedules, contracts, proposals, drawings, photographs, purchase orders, change orders, and more.

• Review daily logs, employee time entries, open work orders, and project updates regularly.

• Identify any missing information and keep records updated.

• Communicate with project managers, field personnel, and internal team members regarding documentation, approvals, and project needs.

• Monitor purchase orders and approved change orders diligently.

• Organize and manage subcontractor invoices.

• Prepare complete project documentation for invoicing and project closeout.

• Establish and maintain standardized administrative procedures.

• Enhance documentation processes to minimize manual administrative tasks.

• Provide regular updates on project statuses, outstanding items, and administrative priorities.

• Independently manage multiple active projects.

• Report directly to the President and collaborate with the client's internal team.

⛳️ Requirements

• 2–5 years of relevant experience in construction administration, project coordination, or support for construction project management.

• Familiarity with construction project management software is essential.

• Contractor Foreman experience is a must.

• Understanding of construction documentation, including purchase orders, change orders, contracts, invoices, daily logs, and project closeout requirements.

• Proficient in Microsoft Office, Excel, Outlook, and digital document management tools.

• Demonstrated experience in coordinating multiple projects, maintaining project records, and developing standardized administrative workflows.

• Strong organizational skills and meticulous attention to detail.

• Capability to manage competing priorities with minimal supervision.

• Professional communication skills in English.

• Proactive in follow-through and accountability.

• Self-motivated and process-oriented approach.

• Ability to collaborate effectively with teams based in the U.S.

• A reliable home office setup and stable internet connection are required.

• Must be consistently available during designated working hours.

• Willingness to undergo a background check is necessary.

• Resume upload and a brief 1-minute introduction video are required for application submission.

🏝️ Benefits

• Part-time remote work opportunity.

• Potential for increased hours as responsibilities expand.

• Long-term career opportunity available.

• Consistent availability during agreed-upon working hours.

• Overlap during U.S. Central Time business hours is expected.

• A reliable home office setup and stable internet connection are essential for remote work.