Construction Project Coordinator

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Create bid packages and issue invitations for bidding.

• Conduct quantity takeoffs from drawings and specifications using imperial units.

• Evaluate and compare subcontractor quotes; identify scopes, gaps, and exclusions.

• Verify scope details directly with vendors.

• Monitor submittals, RFIs, shop drawings, and closeout documentation.

• Organize project files, logs, and manage version control.

• Track drawing updates and distribute current sets to the field and trades.

• Prepare and circulate meeting agendas, minutes, and action items.

• Develop and maintain project schedules and two-week lookaheads.

• Monitor long-lead items, material deliveries, and trade sequencing.

• Identify schedule slippage and risks early, in writing.

• Collaborate with architects, engineers, and design consultants.

• Assist in resolving conflicts among architectural, structural, and MEP documents.

• Act as the written point of contact for vendors and subcontractors.

• Manage contracts, insurance certificates, change orders, and pay applications.

• Follow up on outstanding quotes, submittals, and documentation until received.

• Report directly to the Principal / Owner.

⛳️ Requirements

• Proficient in reading and interpreting construction blueprints, including architectural, structural, and MEP drawings.

• Background in construction, architecture, engineering, quantity surveying, or a related field.

• Strong written English skills for daily correspondence with US clients, designers, and subcontractors.

• Highly organized with a keen attention to detail; able to manage multiple open items simultaneously.

• Proficient in Microsoft Office, particularly Excel.

• Self-motivated and capable of executing tasks independently with minimal guidance.

• Dedicated home workspace equipped with backup power and a secondary internet connection.

• Willing and able to work from 11:00 to 20:00 SAST, Monday to Friday.

• Familiarity with Bluebeam Revu or similar construction document software is preferred.

• Knowledge of Procore, Autodesk Construction Cloud, PlanGrid, or similar platforms is advantageous.

• Working knowledge of AutoCAD or Revit is preferred.

• Experience with scheduling software such as Microsoft Project or Primavera P6 is preferred.

• Prior estimating or takeoff experience in commercial or residential projects is preferred.

• Experience working with clients from the US, UK, or Australia across different time zones is preferred.

• A degree or coursework in construction management, quantity surveying, architecture, engineering, or building science is preferred.

🏝️ Benefits

• Direct mentorship and daily collaboration with the company principal.

• Exposure to the complete project lifecycle, from estimating to closeout.

• A clear pathway to a senior project management role as the company expands.

• 21 days of annual leave in addition to South African public holidays.