Construction Assistant

This is a fully remote position, open to applicants in Latin America.

📋 Description

• Source and acquire 2–3 competitive bids for each project

• Collaborate with the Construction Manager to create comprehensive Scopes of Work for Requests for Proposals

• Gather and validate contractor licenses, Certificates of Insurance, and W-9 forms

• Manage agreements, oversee scope sign-offs, and request invoices from vendors

• Organize and maintain project files using Google Drive and Coda

• Enter and update new-build information in Rent Manager

• Confirm installer COIs and W-9s, request invoices, and finalize contract signatures

• Apply for installation, electrical, plumbing, mechanical, and building permits

• Monitor permit approvals and coordinate on-site inspections

• Obtain Certificates of Occupancy

• Verify completion of job milestones

• Archive invoices and Manufacturer Certificates of Origin

• Engage in consistent phone outreach to confirm job timelines and ensure field contractors remain accountable

• Maintain records for documentation and compliance tracking

• Update project leads regarding milestones and potential obstacles

⛳️ Requirements

• 1–2+ years of experience in administrative, operations, or project coordination roles

• Outstanding written and verbal communication skills in English

• Strong interpersonal skills and professional demeanor

• High degree of autonomy

• Demonstrated ability to manage intricate file systems, schedules, and compliance procedures without constant supervision

• Proficient in using Google Drive and Coda

• Familiarity with property management software; experience with Rent Manager is a plus

• Capable of managing consecutive phone calls and follow-ups

• Previous experience in construction, real estate, or property management is advantageous

• Remote work availability from Latin America

• Availability from Monday to Friday, 8:00 AM–5:00 PM MST

🏝️ Benefits

• 80 hours of paid time off (PTO) annually

• U.S. holidays off

• Holiday bonuses

• Bi-weekly base payments