Compliance & Systems Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee compliance and incident reporting, ensuring that corrective actions are monitored and completed within specified timeframes.

• Assist with internal and external audits by compiling evidence, generating reports, maintaining registers, and preparing compliance documentation.

• Manage workforce management systems such as Timegate, Templa, and Lighthouse, ensuring data precision and system reliability.

• Control user access, permissions, site configurations, master data, cost centers, and system documentation.

• Track and evaluate workforce, attendance, training, and compliance data to uncover trends and opportunities for enhancement.

• Execute payroll and timekeeping audits, examining rostered, approved, and clocked data to pinpoint exceptions and control deficiencies.

• Offer compliance, reporting, and system assistance to Payroll, Finance, Operations, and Corporate Services teams.

• Collaborate with software vendors and internal partners to resolve system issues and facilitate solutions.

• Assist with system implementations, upgrades, testing, data validation, and deployment activities.

• Manage subcontractor compliance platforms, ensuring all necessary documentation is up-to-date and comprehensive.

• Generate regular operational, compliance, attendance, audit, and client performance reports and dashboards.

• Create user manuals, procedures, and training materials, and provide system training to team members.

• Maintain precise records, audit trails, and confidential business information in line with company policies.

• Support operational improvement initiatives, special projects, and other business assistance activities as needed.

⛳️ Requirements

• Bachelor's degree in Business Administration, Information Systems, Compliance, Risk Management, or a related discipline.

• At least 3 years of experience in compliance, audit support, workforce management systems, business systems administration, or a comparable role.

• Proficiency in managing workforce, payroll, compliance, or facilities management systems.

• Strong grasp of compliance processes, incident management, corrective actions, and audit coordination.

• Advanced skills in Microsoft Excel, reporting, and data analysis.

• Experience in reviewing workforce, attendance, payroll, or roster data, identifying trends, exceptions, and areas for improvement.

• Strong troubleshooting skills with systems and experience collaborating with software vendors and internal stakeholders.

• Exceptional communication skills with the ability to educate users, develop procedures, and produce professional reports.

• High attention to detail, excellent organizational abilities, and the capacity to manage multiple priorities independently.

• A proactive approach focused on continuous improvement, process optimization, and operational excellence.

🏝️ Benefits

• Work from home

• Dayshift

• Monday to Friday; weekends off

• HMO with 2 free dependents and medical reimbursements

• Government-mandated benefits

• Opportunities to collaborate with leading companies in Australia and beyond

• Training programs for career advancement

• Engaging company outings, team activities, and wellness sessions

• Supportive and inclusive culture

• Dedicated managers focused on your growth and success

• Competitive pay and benefits

• Additional entitlements

• Structured career development programs

• People-first culture prioritizing stability, growth, and genuine care

• Equal opportunity and inclusive workplace