Community Association Manager

This is a fully remote position, open to applicants in Florida.

📋 Description

• Attend all Board meetings and provide administrative assistance.

• Prepare agendas, minutes, Board packages, status reports, and weekly management updates.

• Respond promptly to inquiries from the Board and owners, resolving any owner issues.

• Participate in committee meetings as necessary.

• Act as a liaison between Board Presidents and association vendors.

• Oversee annual meetings, manage voting proxies, and handle ballots.

• Obtain and present bids and proposals for review.

• Educate Board members on Florida law, meeting procedures, and corporate documentation.

• Provide guidance for turnover committees.

• Process ARB/ARC applications efficiently.

• Conduct weekly property inspections and arrange for necessary corrective actions.

• Monitor violations, vendor performance, and physical assets that require repairs.

• Enforce covenants and issue violation letters as needed.

• Prepare work orders, contract vendors, and ensure completion of work.

• Supervise association contractors and vendors effectively.

• Develop annual budgets, review monthly financial statements, correct discrepancies, and prepare variance reports.

• Oversee, train, evaluate, and provide feedback to direct reports.

• Approve timeclock records for payroll processing.

• Conduct interviews and provide training for new hires.

• Serve as the main contact for assigned associations, ensuring high levels of client satisfaction.

• Supervise and direct Community Assistants, ARB Coordinators, and Maintenance Technicians.

• Coordinate with Client Accounting on budget preparation and financial reports.

⛳️ Requirements

• CAM License - REQUIRED and non-negotiable.

• Ideally, an Associate's or Bachelor's degree, or equivalent experience.

• Minimum of 2 years of Community Management experience.

• Completion of Community Management and Accounting courses.

• Comprehensive understanding of Florida law, specifically Chapters 718 and 720.

• Ability to read and interpret financial statements.

• Familiarity with the construction and condition of association physical assets to identify necessary repairs.

• Knowledge of suitable vendors for addressing physical maintenance issues.

• Highly organized with the ability to prioritize tasks effectively.

• Strong written and verbal communication skills.

• Proactive mindset, capable of quickly assessing situations and taking appropriate action.

• High sense of urgency and responsiveness.

• Diplomatic and sensitive to client needs.

• Possess good common sense and self-assurance.

• Ability to provide constructive feedback to direct reports.

• Capable of working quickly and efficiently while managing a heavy workload.

• Ability to work independently with minimal supervision.

• Skills to handle challenging situations with tact and professionalism.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Opportunities for professional development and training.

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with company match.

• Paid time off and holidays.

• Supportive work environment with a focus on work-life balance.