Clinical Trial Associate

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist the global Project Manager in ensuring that studies remain on schedule and within budget.

• Manage and oversee trackers related to timelines, documentation, enrollment, and site activities.

• Guarantee alignment with study plans and stakeholder expectations across various teams.

• Organize and schedule team calls and vendor meetings.

• Prepare agendas and minutes for meetings, and follow up on action items and outstanding issues.

• Support Investigator Meetings and facilitate study start-up communications.

• Prepare, distribute, and archive study-specific documents and templates.

• Ensure timely and accurate filing of critical documents in the Trial Master File.

• Work collaboratively with CRAs and sites to keep records updated across all systems.

• Engage in internal and external audits and quality assessments.

• Monitor documentation for completeness, version control, and compliance with regulations.

• Reconcile site and vendor invoices with project documentation.

• Assist in vendor payments, budgeting, RFPs, and forecasting activities.

• Contribute to the processes of site selection, initiation, and tracking.

• Prepare tools and materials for site management and visits.

• Coordinate CDA and contract processes with legal and vendor partners.

⛳️ Requirements

• Experience in clinical research, Contract Research Organizations (CROs), or a related scientific discipline.

• Previous experience as a Clinical Trial Associate is highly valued.

• Excellent organizational and time management abilities.

• Proven capability to manage multiple priorities simultaneously.

• Strong written and verbal communication skills, demonstrating clarity and professionalism.

• Previous experience in scheduling meetings, drafting agendas, and recording meeting minutes.

• A proactive approach and the ability to work independently within global project teams across various time zones.

• Practical experience with Veeva Vault and other clinical tracking and documentation systems, including TMF and CTMS.

• Proficient in Microsoft Office applications.

• A degree in a life sciences or healthcare-related field is desirable.

• Equivalent experience in a clinical research setting will also be taken into account.

🏝️ Benefits

• Excellent learning opportunities.

• Support from experienced professionals to enhance learning potential and achieve career goals.

• Clearly defined Career Ladders.

• Bonuses and merit increases tied to individual, team, and company performance.

• Company-matched 401(k) plan.

• Company-sponsored Group Life/AD&D insurance.

• Short- and Long-term Disability Insurance coverage.

• 100% remote work arrangement.

• Up to 5% travel required.