Chief of Staff – CTO

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Oversee the engineering leadership rhythm, which includes coordinating director-level meetings, setting agendas, recording decisions, and ensuring follow-through.

• Take charge of the quarterly OKR and QBR processes, encompassing objective updates, follow-ups, issue escalations, and preparation for reviews.

• Keep an up-to-date record of leadership decisions and commitments, tracking them until completion.

• Identify any stalled or unassigned cross-team initiatives and restore clear ownership.

• Manage special projects until they are fully chartered, after which they will be handed to permanent owners.

• Coordinate organizational structures, data team setup, vendor selection, procurement, security consulting, AI-agent platform initiatives, technical audits, platform assessments, and tool pilots.

• Transform complicated organizational and project information into concise, decision-ready presentations for the CTO, executive team, and board.

• Facilitate the closure of delegated decisions through effective documentation, escalation, and communication.

• Standardize planning, tracking, and communication for engineering leadership through rituals, templates, and operational rhythms.

• Collaborate across the organization on initiatives that cut across teams, procurement, pilot contracts, and budgeting for engineering tools.

• Actively incorporate AI into daily tasks while identifying opportunities for AI to innovate functional challenges.

• Establish the operational rhythm, map unassigned initiatives, take ownership of the OKR/QBR cycles, and set performance baselines within the initial 90 days.

⛳️ Requirements

• Proven experience in managing the operational framework of an engineering organization, likely as a TPM lead, head of engineering operations, or equivalent role.

• Experience in owning the cadence, planning, and cross-team coordination at an organizational scale.

• Demonstrated capability in managing ambiguous, multi-team initiatives through influence, without direct authority.

• A successful history of transforming raw, complex information into concise, executive-level material.

• Ability to develop sustainable systems and follow-up processes.

• Ability to collaborate effectively with engineers, engineering managers, and directors, gaining their trust through dependability and follow-through.

• Adequate technical fluency to engage in technical discussions and coordinate without being the technical authority or making architectural decisions.

• Proficiency in English (C1+) and Russian for both internal and external technical communications.

• Willingness to actively engage with AI in daily tasks and enhance AI proficiency.

• Previous experience as a Chief of Staff, Engineering Operations, or TPM lead reporting to engineering leadership is a plus.

• Experience in enhancing operational efficiency in engineering organizations with over 100 employees, focusing on automation and AI tools is a plus.

• Background in procurement, vendor contracting, or budgeting is a plus.

• Familiarity with nonprofit technology or the payments sector is a plus.

• Knowledge of Node.js/NestJS, React, MongoDB, ClickHouse, Kafka, Cloudflare, PCI DSS 4.0.1, SOC 2 Type II, or ISO 27001 is a plus.

🏝️ Benefits

• Private medical insurance for the employee and their family.

• 22 paid vacation days annually.

• Up to 14 paid public holidays each year.

• 5 company-paid sick leave days.

• English language learning courses.

• Opportunities for relevant professional education.

• Access to gym or swimming pool facilities.

• Home Office Setup Assistance: the company provides support for purchasing furniture (office chair, desk, monitor) and other items to create a comfortable workspace.

• Co-working options available.

• €50 monthly allowance for internet and mobile phone expenses.

• Flexible remote working arrangements.