Chief of Staff

This is a fully remote position, open to applicants in United States, +1 more country.

📋 Description

• Translate the founder's priorities, initiatives, and strategic vision into organized plans with designated owners, timelines, and success metrics.

• Take full responsibility for the execution of founder-level special projects and organizational initiatives from start to finish.

• Maintain focus and accountability on the founder's priorities; pinpoint any conflicts, dependencies, and risks.

• Prepare strategy briefs, decision memos, board materials, and organizational roadmaps.

• Act as a strategic thought partner to the founder.

• Develop and enhance hiring infrastructure, resource allocation processes, capacity planning, and mechanisms for cross-functional coordination.

• Design and implement hiring systems, which include interview frameworks, candidate evaluation rubrics, and onboarding processes.

• Establish regular leadership meeting schedules, decision-making frameworks, communication protocols, and reporting structures.

• Identify operational bottlenecks and apply solutions to enhance organizational efficiency.

• Orchestrate intricate cross-functional initiatives across leadership and various teams.

• Represent the founder's office in internal discussions.

• Ensure clear internal communication regarding company strategy, priorities, and decisions.

• Prepare the founder for meetings, presentations, and decision-making.

• Monitor organizational health metrics and key initiatives, highlighting issues and opportunities to leadership.

• Potentially lead AI transformation projects, manage client CEOs, drive sales initiatives, support recruiting efforts, manage client delivery, enhance client value through data and analytics, and spearhead go-to-market initiatives.

⛳️ Requirements

• 5-7+ years of experience in high-performing environments such as Chief of Staff roles, strategic operations, management consulting, venture capital/private equity, business development, or startup leadership positions.

• AI-native, with hands-on experience in tinkering, building small tools, automating workflows, and disseminating findings.

• Proven track record of successfully navigating ambiguous, complex initiatives to completion.

• Strong capability in systems thinking and process design.

• Exceptional project management and coordination skills across multiple concurrent work-streams with competing priorities and timelines.

• High proficiency in Google Workspace, Asana/Notion, and Slack.

• Intermediate to advanced comfort level with AI-powered productivity tools.

• Excellent written and verbal communication skills, including the ability to synthesize complex information into clear, actionable briefs.

• Commitment to Human Agency's values and vision.

• Ability to remain calm under pressure, exercising sound judgment regarding when to escalate issues versus resolving them independently.

• Bachelor's degree or equivalent experience.

• Commitment to ethical practices and responsible business operations.

• Preference for overlap with EST business hours.

🏝️ Benefits

• Remote-friendly work arrangement.

• Occasional travel (10–25%) for company offsites, key events, and leadership meetings.

• US Applicants - Full-Time employment.

• Canadian Applicants - Independent Contractor arrangement.