Certification Compliance Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee VMS Co-Op compliance systems to guarantee ongoing adherence to regulatory and quality standards, with an emphasis on certification management.

• Stay updated on SOPs as well as industry and regulatory guidelines and regulations.

• Certify products and keep active certifications with third-party certifying organizations and retailer registrations, including USDA Organic, NSF, Non-GMO, CVS, and Whole Foods.

• Track modifications to certification requirements and regulations.

• Develop and revise SOPs and forms as necessary to uphold compliance.

• Launch continuous improvement initiatives aimed at enhancing efficiency, quality, and compliance.

• Notify departments regarding new regulatory updates.

• Draft cover letters and summaries and compile/format submissions for external regulatory inquiries and requirements.

• Generate and present metrics concerning certification status and quality control performance.

• Assist with internal and external audits as required.

• Ensure ingredients comply with regulatory standards and are authorized for commercial production.

• Investigate regulations and guidelines to evaluate proposed product and claim modifications.

• Undertake ad hoc responsibilities to support the team and various projects.

• Report directly to the Director of Regulatory Affairs.

⛳️ Requirements

• 3–5 years of experience in regulatory and/or compliance within an FDA-regulated sector; experience in dietary supplements is highly preferred.

• Bachelor’s degree in a Scientific Discipline such as Chemistry, Nutrition Science, Biology, etc.

• Must possess a solid understanding of and be up-to-date with cGMPs and regulations.

• Experience in certification management is an advantage.

• Exceptional organizational abilities, including the capacity to manage multiple tasks, meet deadlines, and prioritize duties while focusing on both internal and external customer service.

• High attention to detail, including strong proofreading capabilities.

• Outstanding verbal and written communication skills.

• Ability to collaborate effectively within diverse teams and peer relationships.

• Advanced proficiency in standard business software (Microsoft), including database management skills for creating detailed reports.

• Professional, positive, and approachable demeanor.

• Capability to thrive in a high-pressure, fast-paced environment.

• Must be legally authorized to work in the United States without sponsorship.

🏝️ Benefits

• Flexible remote work arrangement.

• Competitive pay range of $38–48 per hour, based on experience.