Certification Administrator – Pre-construction

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Deliver administrative and project support to Building Certifiers during the certification process.

• Prepare, assess, and maintain certification documentation, applications, approvals, and project records.

• Coordinate the intake of applications and verify that necessary documentation is received prior to evaluation.

• Arrange inspections, track project milestones, and assist in monitoring certification progress.

• Aid the line manager and internal stakeholders in identifying and addressing exceptions, discrepancies, and missing information.

• Communicate with clients, consultants, and other external stakeholders to gather necessary information and advance projects.

• Keep accurate electronic filing systems and ensure that project documentation is organized, updated, and accessible.

• Review construction drawings, plans, engineering reports, and supporting documents for thoroughness.

• Draft correspondence, reports, certificates, and other administrative documentation.

• Follow up on incomplete documentation and proactively engage with stakeholders to reduce delays.

• Assist with construction compliance documents, including Form 15, Form 16, and other certification-related forms.

• Maintain precise records of project status, received documentation, pending requirements, and certification activities.

• Foster continuous improvement by embracing new technologies, AI-driven workflows, and efficient administrative processes.

• Provide professional customer service while ensuring confidentiality, accuracy, and meticulous attention to detail.

• Undertake other position-related duties as necessary.

⛳️ Requirements

• Prior experience in building certification, construction administration, engineering consultancy, building surveying, or a similar construction-related administrative role is required.

• Strong administrative and organizational capabilities with outstanding attention to detail are required.

• Ability to comprehend and interpret construction plans, drawings, and technical documentation is required.

• Excellent written and verbal communication skills are required.

• Strong customer service abilities with a knack for building positive relationships with internal and external stakeholders are required.

• Effective time-management skills with the capacity to handle multiple priorities while ensuring high accuracy are required.

• Strong problem-solving abilities with a proactive and solutions-oriented mindset are required.

• Proficiency in Microsoft Office Suite and comfort in learning new software systems are required.

• Capability to work independently, take responsibility for assigned tasks, and proactively follow up on outstanding information is required.

• Willingness to learn and adopt new systems, processes, and methods of working is required.

• An adaptable mindset with openness to embracing technology, automation, and AI-enabled workflows is required.

• Previous experience supporting Building Certifiers is highly valued.

• Familiarity with construction compliance documentation, including Form 15, Form 16, or similar documents, is highly valued.

• Certificate IV, Diploma, or higher education qualifications in Building, Construction, Engineering, or a related field are highly valued.

🏝️ Benefits

• Work from home

• Mon - Fri: 8:00 AM – 5:00 PM or 8:30 AM – 5:30 PM AEST

• HMO with 2 free dependents and medical reimbursements

• Government-mandated benefits

• Opportunities to collaborate with leading companies in Australia and beyond

• Training programs for career development

• Engaging company outings, team activities, and wellness sessions

• Supportive, inclusive culture

• Dedicated managers focused on your growth and success

• Competitive pay and benefits

• Additional entitlements

• Structured career development programs

• Equal opportunity and inclusive workplace