Business Management Support Specialist

This is a fully remote position, open to applicants in Maryland.

📋 Description

• Offer budget and financial planning assistance, monitoring and reporting, along with business administrative support to the IOOS office.

• Validate budget information related to future planning, acquisitions, grants, labor, and internal evaluations.

• Aid in forecasting and reconciling obligations, labor, and expenditures; pinpoint shortfalls and execution challenges; provide strategies for mitigation.

• Contribute to long-term budget planning, scenario creation, and associated documentation.

• Create spending plans, encompassing forecasts for travel, training, interagency agreements, and other expenditures.

• Monitor forecasts, obligations, labor, reimbursables, and expenditure plans, ensuring alignment with program documentation.

• Produce and analyze monthly, quarterly, and year-end reports in accordance with government financial regulations.

• Design and populate management reporting templates and consolidated dashboards that encompass budget, human resources, and performance data.

• Develop Standard Operating Procedures and tracking methods for training, travel, interagency agreements, and additional processes.

• Assist the office in responding to routine data requests.

• Support human resources needs and actions, including maintaining employee records and processing and troubleshooting issues.

• Present analytical findings to relevant management levels.

• Interpret and formulate budget policies and procedures.

• Identify issues, propose solutions, and justify recommendations.

• Compose and convey clear guidelines.

• Conduct analyses of the financial conditions and practices within the office.

⛳️ Requirements

• A Bachelor’s degree.

• Five (5) years of experience in finance or a closely related field.

• General understanding of accounting structures, federal accounting systems, and budget procedures.

• Familiarity and experience with financial management systems, including Business Applications Solutions and Financial Management Data Systems.

• Knowledge and competency in applying analytical and evaluative methods and techniques to issues regarding the efficiency and effectiveness of program operations.

• Proficiency in using Google Suite (Google Sheets, Docs, Slides, Calendar) and Smartsheet is preferred.

• Familiarity with NOAA and/or IOOS is an advantage.

• Must be a US Citizen.

• Must be able to successfully complete a Public Trust investigation conducted by the U.S. government.

🏝️ Benefits

• Health insurance with the company covering 75% of premiums.

• 401k matching.

• Paid holidays.

• Referral bonuses.

• 'Take what you need' paid time off.

• Opportunities for personal career development.

• Excellent work/life balance.

• Accessible and supportive senior corporate leadership without micromanagement.

• Chance to contribute to the development and modification of company policies.