Bookkeeping Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Record and classify income, expenses, reimbursements, and adjustments in Dext along with relevant general ledger accounts.

• Support the Bookkeeper in preparing, reviewing, and processing bi-weekly or monthly payroll through Bamboo HR.

• Validate time entries, tax withholdings, and benefits deductions while ensuring confidentiality and compliance.

• Assist in managing renewals and documentation for business licenses via FDACS, as well as permits and insurance policies.

• Monitor expiration dates and aid in completing necessary compliance paperwork.

• Develop and maintain financial spreadsheets and reports.

• Ensure accuracy, version control, and clarity in financial documents shared with leadership.

• Organize digital records and shared folders effectively.

• Prepare supporting documents for audits or executive reviews.

• Participate in video calls for onboarding, training, project updates, and performance assessments.

• Communicate progress and seek clarification as needed.

• Work Monday–Friday from 8:00 AM to 5:00 PM EDT/EST, including a 1-hour unpaid lunch break.

• Be available for a rotating half-day Saturday shift approximately once a month or more if necessary.

⛳️ Requirements

• Experience using bookkeeping software (e.g., QuickBooks, Xero, Wave).

• Proficient in Google Sheets or Excel, including formulas and pivot tables.

• Strong attention to detail and analytical abilities.

• Excellent written and verbal communication skills in English.

• High proficiency in the English language, with clear pronunciation and effective conversational skills.

• Comfortable working both independently and collaboratively with leadership.

• Strong high-speed internet connection.

• Reliable microphone and camera equipment.

• Organized and professional home workspace.

• Applicants are required to submit a 2–3 minute video recording or link speaking in English.

• Applications must include the specified video link; those without it will not be considered.

• Completion of interviews is mandatory, and candidates may need to pass a typing test.

• Employment is contingent upon successfully passing a background check.

• Required background check documentation must be submitted within two weeks of the start date.

🏝️ Benefits

• 13th month bonus.

• 10 days of paid time off (PTO) in the first year.

• 6 US Holidays.

• Paid Training.

• Employee Referral Bonus.

• Clear opportunities for growth and advancement.

• Comprehensive and affordable employee benefits.