Bookkeeper

This is a fully remote position, open to applicants in United Kingdom.

📋 Description

• Conduct an initial assessment and comprehensive update of the Xero system.

• Ensure that bank reconciliations, transactions, and historical data are completely current.

• Handle daily bookkeeping tasks related to income and expenses.

• Uphold digital record-keeping standards in compliance with UK Making Tax Digital regulations.

• Compile month-end summaries, quarterly VAT reports, and year-end documentation for external accounting evaluation.

• Generate and distribute retainer-based and project-phase client invoices.

• Track project budgets and ensure invoiced amounts correspond with actual hours worked and agreed project phases.

• Manage credit control and pursue outstanding payments.

• Assist with freelancer onboarding processes via Google Forms, contract distributions, and information collection.

• Supervise and consolidate monthly timesheets from creative freelancers into a master tracking document.

• Reconcile freelancer invoices against projected project hours and promptly identify any overruns.

• Maintain central documents in Google Workspace, master Google Sheets, and project logs.

• Provide general project administration, workflow tracking, and facilitate client/freelancer communications as the role progresses.

⛳️ Requirements

• Demonstrated, solid bookkeeping experience with small businesses, agencies, or creative service providers.

• Proficient, hands-on experience with Xero, particularly in bank reconciliations and system updates.

• Strong expertise in Google Suite, including Google Sheets, Docs, and Forms.

• Solid proficiency in Excel.

• High level of independence; capable of taking full ownership, working autonomously with minimal guidance, and addressing issues proactively.

• Exceptional attention to detail and accuracy with numbers, spreadsheets, and project tracking.

• Effective written and verbal communication skills, with professional management of stakeholders.

• A fully equipped home office with a dependable high-speed internet connection.

• Availability to work remotely during UK business hours.

• Familiarity with UK VAT regulations, Making Tax Digital (MTD), and UK business banking structures.

• Experience or knowledge of Toggl and Asana is a plus.

• Background in a creative, design, production, or agency setting is advantageous.

• Formal bookkeeping qualification such as AAT, ICB, or SAIPA is beneficial.

• Experience managing agency/freelancer timesheets, project budgets, and profit tracking is a plus.

• Willingness to engage in broader client communications and project management support as the role develops is advantageous.

🏝️ Benefits

• Flexible, part-time hourly arrangement (approximately 7–8 hours / 1 day per week).

• Potential for increased hours as the business expands.

• Fully remote work setup.

• Independent contracting arrangement.

• Flexible start time and scheduling.