Bookkeeper

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Take charge of the daily accounting operations for the business.

• Engage with the company's promotional products ERP (Syncore) and QuickBooks on a daily basis.

• Ensure that orders, invoices, and payments are aligned across both systems.

• Input vendor and supplier invoices into both the ERP and QuickBooks.

• Review, categorize, and assign UPS bills to the appropriate orders and accounts.

• Prepare the weekly check run based on cash flow considerations.

• Liaise with suppliers to clarify billing queries and resolve discrepancies.

• Generate invoices for clients and manage receivables.

• Document incoming payments received through email, check, Paya, and Authorize.net.

• Conduct daily bank deposits as necessary.

• Make routine collection calls and follow up on overdue accounts.

• Issue notices for past-due accounts and customer statements.

• Process credit requests and perform credit reference checks as needed.

• Record transactions made with the company credit card.

• Reconcile monthly credit card statements and bank accounts.

• Assist with payroll processing tasks.

• Help in the preparation of sales commission reports for payroll.

• Prepare and submit sales tax reports to the states in a timely manner.

• Oversee the general ledger, ensuring accurate entries, coding, and month-end closure.

• Manage filing, record keeping, and data entry responsibilities.

• Undertake other accounting and administrative tasks as assigned.

⛳️ Requirements

• Organizational & Time Management – Capably handles multiple tasks while adhering to strict deadlines.

• Attention to Detail – Upholds a high level of precision in all financial records and reports.

• Communication Skills – Communicates effectively and professionally with clients and internal teams.

• Problem Solving & Analysis – Identifies discrepancies and efficiently resolves financial issues.

• Accounting Knowledge – Possesses a solid understanding of accounting principles, regulations, and procedures.

• An Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred, or equivalent experience is acceptable.

• Minimum of 2 years of full-cycle bookkeeping experience (AP, AR, reconciliations, general ledger).

• Experience in the promotional products, apparel, or distribution industry is advantageous.

• Strong verbal and written communication skills in English.

• Ability to work overnight/graveyard shifts in Philippine time or within U.S. operating hours.

• Proficient in QuickBooks (training for Syncore will be provided).

• Skilled in Microsoft Excel or Google Sheets.

• Familiarity with U.S. sales tax filing and payroll processes.

• Experience with Syncore or another promotional products/apparel ERP is preferred.

• Familiarity with Authorize.net, Paya, or similar payment gateways is preferred.

• Strong awareness of fraud detection and financial safety measures.

• Discretion in managing confidential financial and payroll information.

🏝️ Benefits

• Competitive salary packages.

• Permanent work-from-home arrangement.

• Company-provided equipment.

• Employer contribution to government-mandated benefits.

• Internet stipends available upon regularization.

• HMO Coverage upon regularization (with the option to enroll as early as Day 1).

• PTO credits and service incentive leaves.

• Major spring and winter company live events.

• Monthly virtual events to appreciate employees.

• Access to company-sponsored career skills training courses.

• A company culture that emphasizes your personal and professional growth.