Billing & Reporting Consultant

This is a fully remote position, open to applicants in California.

📋 Description

• Oversee the complete billing process, which includes billing reviews, submissions, tracking, adjustments, credits, rebills, and the resolution of issues.

• Ensure that billing and invoicing instructions accurately correspond to contracts, insertion orders, purchase orders, and client specifications.

• Track billing deadlines, unbilled revenue, pending invoices, and aged exceptions to minimize delays and prevent revenue loss.

• Assist with accounts receivable follow-ups, collections, payment reconciliations, client audits, and financial assessments.

• Uphold billing procedures, controls, documentation, and quality benchmarks.

• Generate and distribute recurring billing, revenue, operational, and management reports.

• Create dashboards and reporting tools to monitor billing status, revenue performance, outstanding balances, operational patterns, and crucial risks.

• Analyze variances and reporting discrepancies, identify root causes, and suggest corrective measures.

• Assist in month-end and year-end closing activities as required.

• Provide management with actionable insights regarding billing performance, revenue trends, process efficiency, and financial risks.

• Enhance workflows, data integrity, internal controls, and reporting standards through process documentation, training, automation, and system improvements.

• Lead cross-departmental initiatives aimed at strengthening the billing cycle and enhancing operational efficiency.

• Act as the escalation point for Client Services regarding complex billing inquiries, invoice disputes, and reporting inconsistencies.

• Collaborate with internal teams and external partners to ensure alignment of contracted services, media delivery, billing records, and financial reporting.

• Clearly communicate billing requirements, deadlines, and process changes while maintaining relationships with stakeholders.

⛳️ Requirements

• A Bachelor’s degree in Finance, Accounting, Business Administration, or a related discipline is preferred.

• Minimum of 5 years' experience in billing, reporting, and accounting operations.

• Prior experience in media, entertainment, or vendor services is highly preferred.

• Proven experience managing intricate billing processes, reconciliations, recurring reports, revenue tracking, accounts receivable, and invoice controls.

• Advanced proficiency in Microsoft Excel, including pivot tables, lookups, data analysis, and report automation.

• Familiarity with ERP, accounting, billing, or business intelligence systems.

• Strong analytical, organizational, problem-solving, project management, and communication abilities.

• Capability to handle competing priorities, meet stringent deadlines, and maintain accuracy in a dynamic environment.

• Experience with media billing platforms, SmartSheet, or vendor management tools is preferred.

• Knowledge of purchase orders, insertion orders, campaign schedules, media delivery reconciliation, and client-specific billing requirements is preferred.

• Experience in implementing billing enhancements, workflow automation, or standardizing reporting is preferred.

🏝️ Benefits

• Competitive salary and performance-based incentives.

• Comprehensive health, dental, and vision insurance.

• Generous paid time off and holiday schedule.

• Opportunities for professional development and career advancement.

• Dynamic and inclusive work environment.