Billing Coordinator

This is a fully remote position, open to applicants in Minnesota.

📋 Description

• Oversee designated client billing portfolios, managing the process from prebill preparation and attorney revisions to the finalization and delivery of invoices.

• Verify time entries, matter specifics, and supplementary documentation for precision and adherence to client billing protocols.

• Collaborate with attorneys and internal teams to secure approvals, clarify modifications, and adhere to monthly billing timelines.

• Submit invoices via client portals and e-billing systems, track their status, and address any client rejections.

• Maintain precise records of clients, matters, and billing instructions within the firm's financial systems and tracking tools.

• Conduct quality-control evaluations, investigate billing discrepancies, and promptly respond to inquiries related to internal and client billing.

• Assist with month-end and year-end billing processes, reporting, audit inquiries, and ongoing process enhancements.

⛳️ Requirements

• A minimum of a High School Diploma or its equivalent is mandatory.

• Preferred experience includes billing coordination, e-billing, accounts receivable, or a closely related field; experience in a law firm is strongly favored.

• Familiarity with client billing standards, invoice analysis, electronic billing, and resolution of issues is essential.

• Experience with Aderant or similar legal billing systems is a plus.

• Knowledge of LEDES formats and e-billing platforms is advantageous.

• Proficient in Microsoft Excel, Word, Outlook, and remote collaboration tools.

• Exceptional attention to detail, strong organizational skills, and the ability to independently manage multiple deadlines.

• Excellent analytical, problem-solving, and professional communication abilities, including the handling of confidential information with discretion.

• Candidates must reside in Minnesota.

🏝️ Benefits

• Competitive salary.

• Opportunities for discretionary bonuses.

• Comprehensive medical and dental benefits.

• Generous paid time off policy.

• Tuition reimbursement assistance.

• Award-winning retirement and profit-sharing plans with employer contributions.

• Backup childcare services.

• Health and wellness initiatives.

• A positive workplace culture recognized as one of the best in the nation in Vault’s 2026 law firm survey.