Bilingual Executive & Creative Assistant

This is a fully remote position, open to applicants in Chile, +6 more countries.

📋 Description

• Monitor deliverables and engage with both internal and external stakeholders to guarantee timely completion of tasks.

• Organize and manage calendar duties, including scheduling and appointment coordination.

• Oversee executive email communications and maintain a systematic inbox.

• Collaborate with the Chief of Staff to ensure alignment of priorities.

• Follow up with team members to confirm task completion.

• Lead projects from inception to completion with minimal supervision required.

• Arrange travel and events, managing logistics such as meals and venues.

• Schedule appointments and proactively resolve scheduling conflicts.

• Communicate professionally with government officials, media representatives, vendors, and business partners.

• Review and resolve conflicts in executive calendar commitments to optimize efficiency.

• Leverage AI tools to enhance efficiency, productivity, and workflow management.

• Assist in magazine production tasks, including theme development, article coordination, design assistance, and print management.

• Prepare, organize, and uphold executive documentation and communications.

• Create office communications, event materials, and creative mockups as necessary.

• Develop and update visual materials while ensuring brand consistency across all outputs.

⛳️ Requirements

• 2-3 years of experience in supporting executives, senior leadership, or high-profile professionals.

• A background in graphic design with the capability to maintain brand consistency in visual materials.

• Experience in coordinating projects from initial concept to final execution.

• Comfortable engaging with government officials, media personnel, and external stakeholders.

• Proficient in using AI tools to boost productivity and streamline workflow.

• Strong organizational and project management capabilities.

• Ability to juggle multiple priorities while paying close attention to detail.

• Familiarity with design, publication, and production processes is highly regarded.

• Proficiency in Microsoft Office Suite, Google Workspace, calendar management tools, virtual meeting platforms, graphic design software, and AI-driven productivity tools.

• Fluent in English and Spanish.

• Availability to work from 8:00 AM to 5:00 PM [PST][PDT] (United States of America).

🏝️ Benefits

• Opportunities for remote work.

• Certification as a Great Place to Work environment.

• Support from recruiters throughout the application process.