Bilingual Construction Operations & Project Coordination Virtual Assistant

This is a fully remote position, open to applicants in Colorado.

📋 Description

• Engage in daily communication with Spanish-speaking crews, subcontractors, and team leaders.

• Carry out morning, midday, and end-of-day check-ins as necessary.

• Relay schedules, priorities, project modifications, and job-related information.

• Monitor progress, outstanding tasks, and any delays.

• Coordinate regular communication with vendors and clients as directed.

• Modify communication styles between the owner, crew leaders, field workers, vendors, and clients.

• Gather job-site updates, photos, completed work details, and equipment status.

• Prepare well-organized end-of-day reports for owner review and planning for the next day.

• Assist in creating estimates using existing templates and information from previous projects.

• Aid in developing project scopes and material lists.

• Construct online vendor/material carts for owner review and approval.

• Maintain project spreadsheets, files, cost-code information, and supporting documentation.

• Provide assistance with Contractor Foreman if implemented by the business.

• Utilize Claude and other approved AI tools for estimates, scopes, material planning, templates, and administrative tasks.

• Develop repeatable workflows based on existing examples and processes.

• Help document recurring procedures.

• Organize information managed by the owner.

• Assist with additional construction operations and administrative tasks as assigned.

⛳️ Requirements

• Bilingual in English and Spanish is mandatory.

• Strong verbal communication and active listening skills are essential.

• Experience in administrative, operations, or project coordination is highly preferred.

• Excellent organization and follow-up skills are required.

• Proficiency in Google Workspace is necessary.

• Familiarity with AI tools is strongly preferred.

• Experience in construction, home building, contracting, or project management is advantageous but not mandatory.

• Knowledge in estimating, materials, purchasing, or vendor coordination is a plus.

• Proficiency in Google Workspace, Google Drive, and Google Sheets is essential.

• Understanding of Claude and AI productivity tools is beneficial.

• Experience with Contractor Foreman is a plus.

• Familiarity with online vendor and purchasing platforms is desirable.

• Comfortable interacting with field crews and diverse personalities.

• Ability to manage information across multiple projects is necessary.

• Adaptable, proactive, and open to learning new processes.

• Willingness to extensively use AI in daily tasks.

• Availability for 50 contracted hours per week, Monday through Friday, typically from 6:00 AM to 5:00 PM MST with a 1-hour unpaid lunch break.

• Preference for candidates located in the Nearshore/Latin America region.

• Strong English and Spanish communication skills with an accent preference of Level A-B.

🏝️ Benefits

• Competitive compensation rates.

• Weekly payment schedule.

• A variety of open positions available.

• Complimentary training and upskilling opportunities.

• Ongoing support and guidance.

• A vibrant community that is always ready to assist you.

• Remote work options.

• Flexible scheduling aligned with client-preferred hours, subject to availability and mutual agreement.

• Unpaid lunch period within scheduled hours.