Back Office Manager

This is a fully remote position, open to applicants in Spain.

📋 Description

• Provide comprehensive administrative assistance to the Barcelona office.

• Aid in administrative tasks related to ISO standards and ensure documentation is well-organized.

• Arrange hotel and flight reservations for business meetings and visiting personnel.

• Oversee daily office management tasks, including cleaning services and the organization of meeting rooms.

• Manage filing systems and keep accurate records of contracts, administrative documents, and office files.

• Ensure that office documentation remains organized and easily accessible.

• Offer administrative support to the Finance team, including invoice filing and maintaining financial records.

• Assist in the administration and follow-up of the company vehicle fleet.

• Provide support to the local team with various administrative and organizational duties.

• Contribute to fostering an efficient, well-organized, and collaborative office atmosphere.

• Assist with local employee administration, including onboarding, offboarding, maintenance of employee records, and monthly updates.

• Help new hires with the onboarding process, including IT equipment setup, company tools introduction, and training coordination.

• Support training initiatives, related documentation, and other employee-centric administrative tasks.

⛳️ Requirements

• Strong organizational and administrative capabilities.

• Exceptional attention to detail and the ability to juggle multiple priorities.

• Proactive, dependable, and adaptable.

• Comfortable functioning in a fast-paced, collaborative setting.

• Effective communication and interpersonal skills.

• Proficient in Microsoft Office and general office management software.

• Ability to communicate effectively in English.

• Knowledge of French is a plus.

• No technical expertise is required for ISO-related administrative tasks.

🏝️ Benefits

• Working at Balt provides meaning to your work; pride is an integral part of our identity.

• A close-knit team driven by a strong mission, vision, and values.

• Recognition for contributions, respect, and a multicultural community.

• Employee care is a priority, regardless of the country.

• An international team environment.