Associate Project Manager

This is a fully remote position, open to applicants in California.

📋 Description

• Plan, organize, coordinate, delegate, and assess the work of team members for state, county, and internal projects.

• Provide support to project managers and oversee less complex projects.

• Develop and uphold project schedules, budgets, expenditures, status reports, and communication strategies.

• Draft RFPs, prepare contract documentation, estimate costs, and collaborate with agencies, vendors, and departments on project coordination.

• Generate reports and manage project outcomes effectively.

• Address issues and mitigate both internal and external project risks.

• Negotiate pricing and deliverables with vendors and contractors.

• Organize training sessions and ensure compliance with deadlines and project schedules.

• Monitor action items and deliverables for counties, vendors, and internal clients.

• Utilize standard project planning tools and documentation methods.

• Prepare presentations for departmental, county, state, and enterprise levels.

• Act as a liaison between CalMHSA teams, vendors, and stakeholders.

• Organize, participate in, and attend stakeholder meetings.

• Oversee project launch events, which may necessitate travel.

• Represent leadership in communications regarding assigned projects.

• Guide non-reporting team members towards achieving goals and meeting deliverables on time and within budget.

• Coordinate meetings, agendas, reports, and administrative responsibilities.

• Train or supervise Project Coordinators and Project Assistants as needed.

• Safeguard confidential information related to counties, employees, and behavioral health, ensuring system security.

⛳️ Requirements

• Bachelor's degree in a business-related discipline or relevant hands-on experience in project coordination or project management equivalent to the degree.

• Exceptional organizational, problem-solving, analytical, presentation, and communication abilities.

• Capability to make independent decisions and resolve project-related issues or risks with minimal guidance.

• Proficient in working under pressure in a dynamic environment.

• A strong sense of integrity, discretion, confidentiality, and attention to detail.

• Familiarity and experience with project management principles, tools, and methodologies.

• Ability to analyze processes and interpret data effectively.

• Legally authorized to work in the USA without sponsorship.

• Willingness to travel as required.

• Intermediate proficiency in Excel, Word, Adobe, PowerPoint, and Outlook.

• Experience with DocuSign and project management software.

• Competence to perform basic mathematical calculations.

• Ability to work independently and conduct research with little or no supervision.

• Capable of frequent sitting and standing, using phones and computers, typing, writing, lifting and carrying materials up to 10 pounds, communicating clearly, and driving on public roads.

• Ability to manage deadlines and collaborate with a diverse range of individuals.

🏝️ Benefits

• Comprehensive health, dental, and vision insurance.

• Retirement savings plan with employer contributions.

• Generous paid time off and flexible work arrangements.

• Opportunities for professional development and training.

• Supportive and collaborative work environment.