Associate Program Director

This is a fully remote position, open to applicants in New York.

📋 Description

• Manage the daily execution of capital projects within designated sub-regions of the Americas.

• Implement standardized playbooks, safety procedures, and governance frameworks.

• Act as the main point of escalation for local site project managers, general contractors, and architecture & engineering consultants.

• Ensure data accuracy in Monthly Cost Reports, Value of Work Done tracking, and depreciation bucket allocations.

• Evaluate change orders, potential change orders, and contingency drawdowns prior to client Project Executive approval.

• Protect schedule dependencies between Contractor Handover and the First Day of Business.

• Maintain Universal Risk Registers and CRAID logs to identify critical path delays, permitting issues, and long-lead procurement challenges.

• Facilitate vendor closeout compliance, including financial reconciliation, O&M manual submissions, and punch-list finalization within 90 calendar days of project completion.

• Lead local project management support teams, general contractors, and technical consultants across 12 to 15 ongoing capital projects.

• Provide centralized governance and client coordination for office fit-outs, tenant improvements, building refreshes, and infrastructure enhancements.

⛳️ Requirements

• A Bachelor's degree in Construction Management, Architecture, Civil Engineering, or Business Administration.

• 5 to 8+ years of progressive project management experience in corporate interiors, commercial fit-outs, or multi-site capital programs (7 to 10+ years for P3-level consideration).

• Proficient in e-Builder, MS Project or Primavera P6, financial cost reporting, and contract management.

• Proven track record of managing multiple concurrent capital projects with individual expenditures ranging from $250K to $10M.

• Strong knowledge of change order and contingency management processes, including client approval workflows.

• Experience collaborating with general contractors, A&E consultants, and local on-site project teams.

• Familiarity with financial closeout processes, including reconciliation, O&M documentation, and punch-list management.

• Must have authorization to work in the United States without sponsorship.

• Preferred: experience within a two-tiered delivery model; knowledge of lease administration concepts; familiarity with Universal Risk Registers or CRAID logs; exposure to municipal permitting and long-lead equipment procurement; basic understanding of SOX-related financial controls and accrual reporting; experience working with Brokerage and Transaction teams; familiarity with corporate real estate portfolio management across various regional markets, including LATAM.

🏝️ Benefits

• 401(k) plan with company matching contributions.

• Comprehensive Medical, Dental & Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

• Remote work arrangement.