Associate Producer

This is a fully remote position, open to applicants in United States.

📋 Description

• Assist in the execution of live events, brand activations, and conferences from the planning stage through to on-site management and post-event follow-up.

• Collaborate closely with Producers, Account, Creative, Strategy, and Operations teams.

• Provide essential operational support to the VP of Production.

• Monitor project deliverables, timelines, and action items throughout all phases.

• Keep production schedules, milestone trackers, run-of-show documents, and organized shared folders up to date.

• Support budget management by helping with estimates, invoices, expenses, purchase orders, and vendor documentation.

• Research and identify vendors, assist with proposals and contracts, and manage fundamental vendor logistics.

• Coordinate internal teams and participate in both client and internal meetings.

• Document meeting notes and action items to ensure project advancement.

• Maintain lists of freelance staff and keep production templates and trackers organized.

• Assist in establishing consistent operational processes.

• Identify risks, gaps, and missing information to notify Lead Producers.

• Contribute ideas during brainstorming sessions and team discussions to aid program development.

⛳️ Requirements

• 1–3 years of experience in event production, experiential marketing, meetings & events, entertainment, hospitality, or a related field.

• Strong organizational abilities to manage multiple requests simultaneously and effectively prioritize tasks.

• Excellent written and verbal communication skills.

• High attention to detail and commitment to follow-through.

• Ability to perform well under pressure and adapt to changing situations.

• Proactive problem-solving skills.

• Comfortable working in a fast-paced, deadline-oriented environment.

• Eagerness to learn and grow within the industry.

• Willingness to travel and work non-traditional hours as needed.

• Proficiency in Microsoft Office/Google Workspace.

• Experience with project management or event production software is a plus.

• Initiative, curiosity, and the capability to organize numerous event details.

• Comfortable seeking clarification, following through on commitments, and appropriately escalating risks.

🏝️ Benefits

• Excellent medical, dental, and vision insurance options, with additional programs available upon enrollment.

• Mental health benefits.

• Family building benefits.

• Child care and pet benefits.

• 401(k) plan with company matching to assist in future savings.

• 12 observed holidays.

• Discretionary paid time off for salaried employees.

• 15 days of paid time off for hourly employees.

• 18 weeks of paid parental leave for biological, adoptive, and foster parents.

• Subsidized commuter benefits.

• Monthly Lyft credits.

• Complimentary Lyft Pink membership.