Associate Manager – Finance & Accounting

This is a fully remote position, open to applicants in Maine.

📋 Description

• Develop and implement project infrastructure and systems that align with the strategic objectives of the company and its projects.

• Oversee all phases of project finance operations, encompassing initiation, closure, cost management, account reconciliation, reporting, analysis, and adherence to donor requirements.

• Direct project financial reporting and analysis, manage accounts payable and accounts receivable, and facilitate month-end and year-end closing processes for country offices.

• Supervise accounts, ledgers, and reporting systems ensuring compliance with GAAP, regulatory standards, donor requirements, and company policies.

• Monitor and maintain project budgets, and prepare/process project invoices.

• Analyze project variances and generate monthly variance reports for management review.

• Communicate the status of remaining project funding and report any cost overruns or underspending to the Senior Manager and program leads.

• Ensure the accurate and timely processing of wire transfers to country offices and projects.

• Prepare the annual FFATA submission and gather necessary information from sub-awardees.

• Contribute to the development of departmental policies, procedures, and protocols.

• Generate and present financial reports and analyses on a monthly, quarterly, annual, donor-specific, and ad hoc basis.

• Assist in long-term financial forecasting and track program performance against revenue and expenditure targets.

• Create grant and donor invoices while monitoring receivable and liability positions.

• Facilitate audit processes and ensure adherence to regulatory requirements and internal controls.

• Provide training to staff on finance and accounting practices.

• Uphold confidentiality and foster a positive and supportive workplace culture.

⛳️ Requirements

• Bachelor’s degree in finance, accounting, or a related discipline.

• 6–10 years of progressively responsible experience in financial management, ideally within a nonprofit setting.

• Deep understanding of nonprofit accounting principles and GAAP.

• In-depth knowledge of US Government regulations, including the Federal Acquisition Regulation (FAR), particularly Subpart 31.7, and 2 CFR 200.

• Proven analytical and problem-solving abilities.

• Excellent communication, interpersonal, and presentation skills.

• Proficient in financial software and reporting tools.

• Experience managing cradle-to-grave project/donor finances, especially those related to US Government funding.

• Familiarity with budgeting, project cost management, account reconciliation, financial reporting, data analysis, and donor reporting obligations.

• Ability to work effectively with diverse work styles and under pressure while adhering to deadlines.

• Skill in translating complex financial information for both finance and non-finance professionals.

• Proficiency in Microsoft Excel is essential.

• Preferred: experience in nonprofit, federal, and/or state settings, particularly in a rapidly growing, resource-limited environment.

• Preferred: familiarity with Blackbaud Financial Edge NXT and QuickBooks.

• Proficiency in French, Portuguese, and/or Spanish is desirable.

🏝️ Benefits

• Flexible remote/home office work environment.

• Hybrid work arrangement available for employees located within commuting distance of the Hallowell, ME office.

• Commitment to equal employment opportunity and nondiscrimination.

• Reasonable accommodations provided for qualified individuals with disabilities and disabled veterans.

• Supportive and inclusive work environment.

• Comprehensive reference and background checks for selected candidates.