Associate Director, Project Management

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee and execute all facets of project delivery, from initial scoping and definition to successful implementation and post-project evaluations.

• Act as a primary resource for the Project Management Department as well as other department leads within the agency.

• Manage a portfolio of accounts and related programs, serving as the delivery lead and head of the Project Management department.

• Conduct strategic planning and problem-solving to promote operational excellence and ensure adherence to best practices.

• Lead cross-functional delivery teams and coordinate with managers across different departments to meet business goals and enhance client satisfaction.

• Develop and refine processes and procedures to optimize, streamline, and automate agency workflows.

• Uphold project standards and implement business management systems.

• Mentor and guide APMs, PMs, and SPMs; may have direct reports.

• Cultivate client relationships and represent agency operations and project management in client meetings and planning sessions.

• Travel to client locations as required.

• Spearhead and contribute to launch planning roadmaps and day-of-approval strategies during client PDUFA timelines.

• Generate and distribute project burn reports.

• Collaboratively identify and mitigate risks with the Account Management team.

• Oversee and manage a business portfolio, the Project Management team, and ensure operational excellence.

• Establish strong working relationships across agency departments, clients, and external partners.

• Supervise agency workflow, client delivery, resource allocation, and budget management.

⛳️ Requirements

• Bachelor’s degree is mandatory.

• A Master's degree is advantageous.

• Comprehensive understanding of pharmaceutical brand marketing, encompassing broadcast, print, digital, and Medical/Legal/Regulatory review.

• Minimum of 7 years of project management experience within a healthcare agency setting.

• Proficient in MS Office, including Word, Excel, PowerPoint, and Outlook, is highly preferred.

• Advanced expertise in MS Project or other project management software, such as Smartsheet, is strongly preferred.

• Extensive proficiency with production tools and proprietary software, including Egnyte, JIRA, Asana, Content Management Systems, and online routing, is preferred.

• Strong understanding of web technologies and related fields, including user experience, web development, web services, integration, application management, and hosting, is highly preferred.

• Significant experience with both traditional and digital campaigns, including websites, digital experiences, and email marketing, is preferred.

• Excellent familiarity with agile, hybrid, and waterfall project methodologies.

• Superior project management skills, including schedule development, oversight, and monitoring.

• Strong grasp of agency workflow and financial oversight.

• Exceptional verbal and written communication abilities.

• Demonstrated capability to work independently and to identify, analyze, and resolve issues related to agency workflow, client delivery, resource allocation, and budget management.

• Proven decision-making capabilities.

• Strong management and leadership skills.

• Highly organized with a keen attention to detail.

🏝️ Benefits

• 401K plan with employer matching contribution up to 4% (immediately vested).

• Life insurance coverage.

• Disability insurance.

• Medical, dental, and vision insurance plans.

• Flexible work arrangements, including hybrid and remote options.

• Opportunity to work from any location worldwide for two weeks each year.

• 20 vacation days annually.

• One personal well-being day.

• 9 public holidays.

• End-of-year holiday gifts.

• Early finish on Fridays during June, July, and August.

• Complimentary counseling through the employee assistance program.

• Personalized health support services.

• Enhanced policies for maternity, paternity, family leave, and fertility.

• On-demand training and support for professional development.

• Opportunities for global mobility within the business.

• Employee Network Groups and initiatives focused on diversity, equity, and inclusion.

• Dedicated social opportunities and resources for remote workers.

• Career discussions and cross-capability career movements globally.

• Support through the Disability Confident Scheme and adjustments for interviews.