Assistant Specialist, Strategic Sourcing

This is a fully remote position, open to applicants in Texas.

📋 Description

• Provide operational and strategic assistance to Integrated Facilities Management clients and internal stakeholders.

• Oversee the complete contract lifecycle processes, which include drafting service agreements, managing renewals and extensions via Jaggaer, ensuring compliance, and coordinating termination requests.

• Facilitate vendor onboarding and system management through Aravo and Corrigo, covering vendor submissions, registration records, and Time & Materials Rate Cards.

• Ensure the integrity of vendor data across various platforms.

• Produce Weekly Sourcing Request Reports, Contract Expiration Reports, and Monthly MBR tracking documents.

• Handle Property Closure Requests for decommissioned sites and coordinate the wind-down of contractual activities.

• Review contract and vendor data, conduct system audits to maintain compliance rates above 95%, and propose corrective measures.

• Develop and revise Quick Reference Guides for sourcing procedures.

• Engage in RFP/bid processes and provide market intelligence to support strategic sourcing decisions.

• Collaborate with Sourcing Leaders, Facilities Management, Engineering, and Supply Chain Operations teams to prioritize tasks and address operational challenges.

⛳️ Requirements

• Bachelor's degree (BA/BS) from an accredited four-year college or university, or 2-6 years of experience in contracts administration, strategic sourcing operations, or vendor management, ideally in Indirect Services.

• Proven experience in contract management, including renewals, negotiations, and compliance oversight.

• Required proficiency with contract or sourcing management systems (e.g., Jaggaer, Aravo, Corrigo).

• Preferred experience in system administration.

• Background in maintaining compliance rates of 95% or higher in contract or vendor management systems.

• Project management skills are essential.

• Attention to detail with a strong commitment to accuracy, quality control, and compliance in high-volume settings.

• Ability to work independently and appropriately escalate issues when necessary.

• Proactive and results-oriented professional with a strong initiative and a proven ability to meet goals under pressure.

• Customer-focused problem solver dedicated to timely resolution of issues and ongoing process enhancement.

• Excellent organizational and interpersonal skills, capable of managing multiple tasks and deliverables effectively.

• Competence in reviewing, interpreting, and analyzing data with minimal assistance while exercising independent judgment.

• Exceptional verbal and written communication abilities.

• Proficient computer skills, including expertise in MS Office, Google Suite, and AI applications.

• Must have authorization to work in the United States without sponsorship.

• This position does not offer visa sponsorship.

🏝️ Benefits

• 401(k) plan with matching contributions from the company.

• Comprehensive Medical, Dental, and Vision Care.

• Paid parental leave at 100% of salary.

• Paid Time Off and Company Holidays.

• Early access to earned wages through Daily Pay.

• Supportive workplace culture and a comprehensive benefits package emphasizing mental, physical, and emotional well-being.