Assistant Registrar

This is a fully remote position, open to applicants in United States.

📋 Description

• Ensure the integrity, accuracy, and confidentiality of academic records.

• Supervise the development, assessment, and implementation of policies and procedures related to the evaluation and transcription of transfer credits.

• Confirm registration and monitor degree audits for current, new, and returning students.

• Conduct registration verification audits to ensure accuracy in track, campus, modality, and components.

• Verify and oversee corrections in student registration.

• Assist with updating course offerings and online registration within the student management system.

• Process transcript requests in accordance with established timelines and verify their accuracy.

• Handle daily withdrawals and verify last dates of attendance.

• Update the student management system and assist with data related to college withdrawals.

• Prepare letters and forms regarding academic standing status.

• Execute scripts for end-of-term updates.

• Ensure compliance with FERPA, accrediting agencies, and local, state, and federal regulations.

• Process education verifications, conduct data entry, and address inquiries from students, faculty, and staff.

• Send and maintain official academic-status notifications in students’ electronic academic files.

• Ensure data integrity for reports, including quarterly census and registration verification.

• Support the catalog committee and maintain content accuracy.

• Respond promptly to phone and email inquiries.

• Interview and recommend candidates for office work-study positions.

• Participate in state organizations such as OACRAO.

• Perform additional projects and duties as assigned.

⛳️ Requirements

• A minimum of 2 years of experience in a Registrar’s Office or another administrative office within higher education is required.

• In-depth knowledge of the Federal Education Rights and Privacy Act (FERPA).

• Demonstrated skills in leadership, project management, and customer service.

• Strong operational understanding of collegiate procedures.

• Experience with computerized student record systems.

• Proficiency in Microsoft Office or comparable software.

• Preferred experience in SQL Server Development or Crystal Reports XI as a report writer.

• Strong knowledge of compliance and accreditation standards.

• Familiarity with State Board of Career Colleges and Schools, ABHES, DOE, and OBR is preferred.

• Effective written and verbal communication skills.

• Capability to analyze, synthesize, and disseminate complex information.

• Ability to identify issues and alternatives and formulate feasible, logical solutions.

• Willingness to learn new technologies and develop new skills.

• Capacity to maintain confidentiality of information.

🏝️ Benefits

• Commitment to equal opportunity employment.

• Flexible remote work arrangements.