Assistant Property Coordinator – HOA Operations, Freelance

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Act as the main liaison for designated HOA Boards of Directors

• Oversee board communications and foster professional relationships with board members

• Address community and board requirements, facilitate follow-ups, and ensure pending issues progress

• Clearly communicate expectations and directly tackle delays, unresolved tasks, and missed deadlines

• Arrange and prepare for HOA board meetings, manage logistics, and distribute necessary materials

• Create meeting agendas and maintain focus and productivity during discussions

• Confidently lead meetings and handle difficult discussions

• Record decisions, action items, and assigned responsibilities

• Follow up with stakeholders to ensure completion of agreed-upon actions

• Oversee HOA elections from initial preparation to final completion

• Manage election notifications, ballots, timelines, and documentation of results

• Monitor election deadlines and ensure that all required procedures are completed

• Identify community needs and advocate for unresolved issues

• Track tasks, deadlines, and commitments across multiple HOAs

• Identify operational obstacles, determine subsequent steps, and escalate issues needing approval or specialized input

• Maintain well-organized records and foster clear communication within assigned communities

⛳️ Requirements

• Proven capability to organize and lead structured meetings, manage discussions, and keep participants engaged

• Experience in coordinating or administering elections, including notices, ballots, timelines, and results

• Strong command of spoken English, ensuring clear and confident communication suitable for meetings with U.S. homeowners and board members

• Assertive communication skills, capable of addressing disagreements, professionally pushing back, and holding stakeholders accountable

• Demonstrated ability to balance competing responsibilities, meet deadlines, and work independently without constant supervision

• Computer equipped with at least 8GB RAM and an Intel i5 or AMD Ryzen 5 processor or higher

• Internet speed of at least 40MBPS

• Headset with extended noise-cancelling microphone and webcam

• Backup computer and internet connection

• Quiet, dedicated workspace at home

• Reliable internet connection

• Experience in HOA management, property management, or similar board-facing roles is advantageous

🏝️ Benefits

• No benefits package included

• Remote work

• WFH setup requirements: computer, backup computer and internet connection, headset with noise cancellation and webcam, and quiet dedicated workspace