A/P Clerk

This is a fully remote position, open to applicants in California.

📋 Description

• Provide support for high-volume domestic and international payables associated with shipments in a transportation/logistics setting.

• Oversee Raft queues and verify AI-extracted fields against relevant documents and shipment/accrual data in World Trak TMS.

• Address common exceptions and either resolve them or escalate for approval.

• Match invoices with POs, shipments, and receipts as necessary.

• Ensure accurate GL coding, cost centers, and accounting periods.

• Validate invoice authenticity, vendor information, and remittance details using fraud-prevention measures.

• Collaborate with Track & Trace and Operations to verify accruals, detention/accessorials, fuel surcharges, and rate adjustments.

• Assist with vendor setup and updates, and maintain vendor master data.

• Conduct periodic audits to identify duplicate and inactive vendors.

• Prepare documentation for weekly check/ACH/wire payment runs and compile remittances.

• Investigate unapplied credits and short payments.

• Reconcile vendor statements.

• Support month-end closing procedures, including cut-off, accrual completeness, late invoices, and corrections.

• Aid in the preparation of 1099 documentation and foreign vendor tax compliance paperwork.

• Address vendor and internal inquiries regarding status, discrepancies, and payment timing.

• Escalate complex issues to the AP Supervisor.

⛳️ Requirements

• Basic proficiency in computer systems and applications (e.g., MS Office) as required/trained.

• Strong skills in Excel, including sorting and filtering, XLOOKUP/VLOOKUP, basic formulas, and pivot tables.

• Punctuality, ability to follow instructions, and readiness to acknowledge and rectify mistakes.

• Effective communication skills and the ability to collaborate with team members.

• Capability to receive work instructions in both written and verbal formats.

• Clear and organized communication, both in writing and verbally.

• Openness to seek and incorporate feedback.

• Sound judgment and problem-solving abilities within the designated scope of responsibility.

• Accuracy, thoroughness, and efficiency; attention to detail with minimal errors.

• Ability to meet productivity targets set by management.

• High school diploma or equivalent required.

• 2-3 years of experience in an Accounts Payable role; a minimum of 3 years preferred.

• Familiarity with ERP/TMS or automation tools is advantageous.

• Ability to operate a computer, remain stationary for most of the shift, and occasionally move within the workspace.

• Ability to communicate information via email and other electronic methods, as well as observe/report communications received through phone and computer.

🏝️ Benefits

• Medical, Dental, and Vision Insurance.

• Life Insurance.

• 401k with a 4% Company Match.

• Vacation, Sick Pay, and Holidays.

• Employee Assistance Program.

• Monthly Team Lunches.

• Wellness Program.