Administrative Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Send acknowledgments to candidates and provide status updates

• Arrange candidate interviews, client meetings, and finalist interview days across various time zones

• Organize travel and accommodation, and manage candidate travel reimbursements

• Utilize the Applicant Tracking System and input search milestones into the CRM database

• Draft, publish, and revise job postings

• Compile proposals, recruitment brochures, and reference packets from templates

• Assist with processing expenses and billing

• Oversee shared calendars, files, and other administrative tasks

• Post and schedule approved content for LinkedIn and social media

• Create and distribute Mailchimp email campaigns according to an approved calendar

• Announce new searches, placements, and team updates

• Enter and maintain records of contacts, candidates, and opportunities in the CRM

• Aid in managing applicant tracking and business development systems

• Coordinate registrations, booth materials, shipping, and travel for conferences and trade shows

• Assist in planning client events, webinars, and team meetings

⛳️ Requirements

• Proficiency in executive or administrative support, or operations

• Exceptional written communication skills along with a professional demeanor in phone and email interactions

• Strong organizational skills; adept at managing multiple deadlines simultaneously

• Experience with Microsoft 365 and a quick learner of our CRM and applicant-tracking systems

• Ability to manage confidential candidate and client information with sensitivity

• Reliable high-speed internet connection and access to a quiet work environment

• Preferred: Experience in supporting a small business, sales, or business development operations

• Preferred: Knowledge of Capsule CRM, Mailchimp, LinkedIn, Zoom, and Microsoft 365

• Preferred: Experience in event or conference planning

• Background check required

• Must reside in the U.S.; preference for Eastern or Central time zone

🏝️ Benefits

• Flexible daytime and evening schedule

• Flexible hours

• No benefits offered (independent contractor, 1099)