Administrative Assistant III – Cardiac Ablation Solutions

This is a fully remote position, open to applicants in Italy, +6 more countries.

📋 Description

• Assist the Senior Director CAS Western Europe with various administrative and coordination tasks.

• Prepare communications such as announcements, invitations, summaries of Organizational Health Survey results, all-employee communications, and messages for town halls or meetings.

• Oversee calendars, meetings, travel arrangements, interviews, onboarding processes, reports, meeting materials, strategic meeting logistics, and enhancements to processes.

• Supervise the overall WE CAS and EPT Teams, including regular meetings, town halls, team communications, strategy documents, action tracking, team building activities, and community events.

• Deliver administrative support through calendar management, meeting and conference coordination, travel arrangements, expense reporting, communications, supply management, invoice processing, purchase orders, meeting minutes, agendas, action tracking, organizational charts, and email distribution lists.

• Execute non-routine administrative tasks and assist with special projects or assignments.

• Collect, compile, and report information pertinent to iOU leader assignments, including analytics from the Organizational Health Survey and training completion metrics.

• Facilitate process improvements in systems, workflows, and communications.

• Aid in the onboarding of new direct staff members and contribute to the extended team onboarding program.

• Coordinate logistics for quarterly strategic meetings at global locations, including content preparation, catering arrangements, audiovisual setup, and venue reservations.

• Arrange interviews for staff-level department vacancies in collaboration with HR, TA, and the Hiring Leader.

• Manage scheduling with internal and external third-party partners, including hospitality venues and transportation/logistics providers.

• Report directly to the Senior Director CAS Western Europe.

• Travel occasionally as required.

⛳️ Requirements

• Associate's or Bachelor’s degree or equivalent, with a minimum of 6 years of experience in administrative support.

• Exceptional organizational, technical, communication, and influencing abilities, both written and verbal.

• Capacity to work effectively at all organizational levels and with external business partners.

• Proficient in Microsoft Office applications, including Teams, PowerPoint, Word, Excel, and Outlook.

• Capable of creating meeting materials and following up to ensure timely receipt of content.

• Demonstrated experience in supporting projects and juggling multiple priorities in a fast-paced environment.

• Ability to manage interruptions in a professional manner.

• Experience handling confidential and sensitive information.

• Strong motivation for achieving results, responsiveness, self-initiative, and the capacity to swiftly learn and manage a diverse range of projects, tasks, and issues.

• Willingness to travel 3 to 4 times per year, totaling approximately 10 to 12 days annually.

🏝️ Benefits

• Flexible Work Arrangement.

• Medtronic Incentive Plan (MIP) for short-term incentives.

• Competitive Salary along with a flexible Benefits Package.

• Extensive range of benefits, resources, and competitive compensation plans tailored to support all career and life stages.