Administrative Assistant III

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Process, examine, and direct invoices for payment while ensuring the accuracy of accounting details and expense distribution.

• Aid in reviewing cost allocations and cost centers, highlighting any inconsistencies.

• Contribute to the financial controls of the area and assist with month-end closing activities.

• Facilitate the preparation of the annual IT budget by collecting, inputting, and updating budget data in corporate systems.

• Oversee budget execution and expenses in relation to the approved budget, identifying potential discrepancies.

• Assist in gathering and organizing data for budget analysis.

• Help monitor the IT contract lifecycle, ensuring information and controls are current.

• Aid in administrative processes for formalizing new contracts and amendments, tracking contract terms, modifications, renewals, and expirations.

• Maintain up-to-date contract information and supplier records in corporate systems.

• Facilitate communication with suppliers, IT, Finance, and business units to manage administrative requests and follow up on pending items.

• Assist in collecting information for quotations and the procurement of technology products and services.

• Revise the area's administrative controls, reports, and performance metrics.

• Support both internal and external audits by organizing requested documents and information.

• Organize documents pertaining to contracts and suppliers.

• Ensure adherence to the administrative procedures established for the IT department.

⛳️ Requirements

• A high school diploma is required.

• A bachelor's degree in progress in Business Administration, Financial Management, Management Processes, Technology, or a related field is preferred.

• Training in Excel and/or administrative procedures is preferred.

• This position is also available to individuals with disabilities.

🏝️ Benefits

• Transportation allowance.

• Meal voucher.

• Life insurance.

• Private pension plan.

• Health and dental insurance.

• Gympass.

• Pharmacy benefit.

• Day off.

• Discounts on products from the group and partner companies.