Administrative Assistant – Employee Benefits

This is a fully remote position, open to applicants in Florida.

📋 Description

• Deliver high-level administrative support to executive leadership.

• Oversee intricate data analysis tasks.

• Take charge of project plans and budgets independently.

• Address or escalate challenges as necessary.

• Evaluate issues and devise solutions by exercising judgment and initiative.

• Aggregate data from various sources into comprehensive trends, status updates, and reports.

• Assist in budget planning and monitor expenses and discrepancies.

• Align results with management objectives.

• Prepare cost allocation and chargeback details for Corporate Accounting.

• Facilitate communication and activities between internal teams and external stakeholders.

• Support special projects and fulfill other assigned tasks.

• Draft confidential correspondence and materials.

• Address inquiries effectively.

• Organize schedules, travel arrangements, meetings, and events.

• Convey sensitive information with appropriate discretion.

⛳️ Requirements

• Must reside in the United States.

• Capability to work remotely.

• At least 5 years of proven experience providing advanced administrative support to senior leadership.

• Proficient in creating and managing expense reports.

• Skilled in managing travel, calendars, and schedules.

• Familiarity with MS Office suite and MS Teams.

• A degree is preferred but not mandatory if relevant experience is demonstrated.

• Experience with AI tools is preferred.

• Must be bondable.

• A criminal background check and verification of employment, education, and licensing are required as a condition of employment.

🏝️ Benefits

• Medical, dental, and vision insurance.

• 401(k) plan with matching contributions from the company.

• Annual bonus incentive program.

• Paid time off, including 11 holidays, 2 wellness days, and 8 volunteer hours each year.

• Increases in PTO based on tenure.

• Opportunities for career advancement and growth.

• Paid parental leave.

• Assistance with adoption and surrogacy.

• Employee giving program that matches donations to eligible nonprofits and schools at double the rate.

• Option for remote work.