Administrative Assistant, ERP

This is a fully remote position, open to applicants in Florida.

📋 Description

• Deliver daily administrative and coordination assistance to the ERP project management office and project teams throughout the lifecycle of the project.

• Maintain registers and project deliverables, including RAID logs, action trackers, decision logs, and status reports.

• Aid in the creation of project documentation, meeting materials, status packs, and governance artifacts.

• Monitor project milestones, deliverables, and outstanding items; follow up on action items.

• Organize logistics for data migration, testing, cutover, and hypercare activities.

• Oversee the onboarding and offboarding processes for ERP program employees, contractors, and consultants.

• Keep team rosters, contact lists, and resource tracking information updated.

• Schedule and coordinate project meetings, workshops, steering committee sessions, and working group calls.

• Draft agendas, distribute pre-read materials, take meeting minutes, and ensure action items are tracked to completion.

• Handle meeting logistics, including room bookings, video conferencing, and calendar invitations.

• Organize document repositories and ensure adherence to version control and naming conventions.

• Assist with reporting, dashboards, and data consolidation utilizing Excel or project management tools.

• Support travel arrangements, expense processing, and other PMO administrative responsibilities.

⛳️ Requirements

• High school diploma.

• Previous hands-on experience in supporting the delivery of complex ERP solutions using SAP systems.

• Experience in an administrative, project coordinator, or PMO support role.

• Strong organizational abilities and the capability to manage multiple priorities while maintaining accurate records.

• Proficient in Microsoft 365, including Outlook, Word, Excel, PowerPoint, and Teams.

• Familiarity with collaboration and document management tools; SharePoint is preferred.

• Excellent written and verbal communication skills.

• Ability to professionally interact with project managers, consultants, business stakeholders, and leadership.

• High attention to detail with a proactive and reliable work style.

• Preferred experience with SAP S/4HANA Public Cloud implementations or support.

• Knowledge of project management tools such as MS Project, Smartsheet, Jira, or similar.

• Understanding of RAID log management.

• Prior experience supporting large-scale IT or transformation projects involving external consultants and multi-workstream coordination.

• Basic understanding of ERP project phases and SAP Activate methodology is advantageous.

🏝️ Benefits

• Competitive salary based on qualifications.

• Paid time off plan along with holidays.

• 401(k) matching.

• Short-term and long-term disability coverage.

• Comprehensive medical, dental, and vision plans with various options.

• Life insurance.

• Company-provided laptop.

• Opportunities for professional career development.

• Tuition reimbursement.